RFP 2100000001673 210000000658 NIA1 Award Synopsis.docx

STATE OF MICHIGAN PROCUREMENT

Award Recommendation Notice of Intent to Award Number 2100000000658

The Department of Military and Veterans Affairs Procurement office has completed the evaluation of RFP 210000001673 for DMVA Keys Cores and Hardware and has recommended an award to Craft Master Hardware Inc.in the amount of $75,000.00 pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Gregory Pawlak, Solicitation Manager pawlakg@michigan.gov 517-256-2439

Background Information:

This Request for Proposal (RFP) 210000001673 was to solicit responses for selection of a Contractor to provide the DMVA with Keys, Cores and Hardware. The term of this contract will be three years, with two, one-year renewal options.

Bidders:

The RFP was posted on SIGMA VSS on 4/20/2021 for 27 days. The following bidders submitted proposals by the published due date of 5/17/2021.

City, State Zip

SDVOB*

CraftMaster Hardware LLC

WESCO Distribution, Inc dba Anixter

M.J.T Inc. dba Ewert Inc.

*SDVOB: Service-Disabled Veteran Owned Business

Evaluation Synopsis I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it can successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements as identified in the solicitation with a Passing score.

Proposal Instructions, Evaluation Process The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method Responses to this solicitation were reviewed by the Solicitation Manager in collaboration with Subject Matter Expert, which consisted of the following individuals:

Voting

Walter Sullivan DPW Facilities Manager Fort Custer Training Center Ron Souza JFRC Facilities Manager John Yoder Camp Grayling Locksmith Specialist Ryan Eklund JFRC Locksmith

Greg Pawlak Buyer Specialist DMVA State Operations – Purchasing and Contracts

III. Evaluation Results A. Bidder # 1 Craft Master Hardware Inc.

The Evaluation Team determined that Craft Master Hardware passed and meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Evaluation Criteria found in Sections 1 – 12.

1. Bidder responded to all deliverables found in sections 1 – 12 with no issues. PASSED

2. Vendor completed Vendor Question Worksheet and answered all required questions with no issues. PASSED.

B. Bidder # 2 WESCO Distribution dba Anixter.

The Evaluation Team determined that Anixter Inc did not pass technical and meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Evaluation Criteria found in Sections 1 – 12.

1. Schedule A 1.1 and 1.2 not checked and not completed. Clarifications were requested advising bidder of error and updated proposal sent. The below deficiencies were also updated at the revised proposal.

2. Bidder question #2 not answered.

3. Bidder question #4 not able to guarantee pricing for 365 days.

4. Bidder question #7 not answered.

5. Bidder question #8 not answered.

6. Vendor completed Vendor Question Worksheet and answered all required questions with no issues. Vendor did take exceptions to State of Michigan Terms and Conditions.

C. Bidder # 3 M.J.T. Inc dba Ewert Inc.

The Evaluation Team determined that Ewert. passed and meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Evaluation Criteria found in Sections 1 – 12.

1. Bidder question 1.2 left blank.

2. Bidder in sections 1 – 12 correctly checked boxes but in the sections where the bidder was asked, they must describe how they could meet those deliverables, those comment boxes were left blank.

3. Vendor completed Vendor Question Worksheet and answered all required questions with no issues. PASSED.

D. Bidder # 4 Tamarack Builders Inc.

The Evaluation Team determined that Tamarack Builders Inc. passed and met the requirements of this RFP. This determination was accomplished by evaluating their responses to the Evaluation Criteria found in Sections 1 – 12.

1. Bidder responded to all deliverables found in sections 1 – 12 with no issues. PASSED

2. Bidder took exception to Question 3.3.

3. Vendor completed Vendor Question Worksheet and answered all required questions with no issues. PASSED.

VI. Pricing Summary Pricing was evaluated for the bidders who received a PASS rating and pricing is summarized below:

NOTE: Tamarack Builders Inc is a SDVOB vendor but even with 10% SDVOB preference, their pricing is not competitive.

VII. Award Recommendation:

An Award Recommendation is made to the responsive and responsible bidder who received a PASS rating and offers the lowest price to the State of Michigan. Low price is determined by the bidder who meets the requirements of the contract and offers the lowest overall price as demonstrated by their proposal. An Award Recommendation is made to Craft Master Hardware Inc. in the amount of $75,000.00. This amount is an estimate over a three-year period and Craft Master contractual pricing will we used for releases on all Key, Cores and Hardware required.

NIA1 210000000658

image1.jpeg