DMVA Installation Energy and Water Plan Services

The Michigan Department of Military and Veterans Affairs (DMVA) is soliciting proposals through Request for Proposal No. 260000000451 for Installation Energy and Water Plan (IEWP) professional services to develop comprehensive energy and water management plans for four major military installations and 37 armories across Michigan, totaling 113 buildings encompassing 1,935,566 square feet. The procurement encompasses the development of short-, mid-, and long-term energy and water plans addressing mission assurance, resilience, security, and sustainability using the National Guard Bureau's approved template for Camp Grayling, Fort Custer Training Center, Joint Forces Reserve Center in Lansing, and Grand Ledge Army Aviation Support Facility, along with armories distributed throughout Michigan communities. The work is structured in four phases: Phase I establishes baseline energy and water consumption data (120 calendar days); Phase II includes assessment of requirements, risks, and opportunities through stakeholder collaboration (180 calendar days); Phase III focuses on developing energy and water solutions with cost-effective measures having a Savings-to-Investment Ratio exceeding 1.25 or close to cost-effective with SIR above 0.75; and Phase IV involves finalizing implementation plans with final revisions due within 10 business days of draft approval. Key deliverables include site visit completion and data collection, draft IEWP reports submitted to the Department of the Army Headquarters for verification and approval, and implementation plans that serve as justification for energy conservation and resiliency projects over a five-year period. Proposals must be submitted electronically through the SIGMA VSS system by 3:00 p.m. Eastern on March 13, 2026, with vendor questions due by 3:00 p.m. Eastern on February 23, 2026 and answers posted by February 27, 2026; the anticipated contract begin date is May 31, 2026. Technical evaluation will be based on four criteria totaling 100 points: Product Quality (40 points), Service Capabilities (10 points), Delivery Capabilities (20 points), and completion of a Vendor Questions Worksheet (30 points), with proposals requiring a minimum score of 80 points for pricing evaluation and award consideration. The contractor must provide a dedicated Contractor Program Manager available Monday through Friday from 8:00 a.m. to 5:00 p.m. EST, maintain comprehensive insurance coverage including Professional Liability of $3,000,000 per occurrence and aggregate, and comply with all federal provisions including debarment verification, Clean Air Act and Water Pollution Control Act requirements, anti-lobbying certifications, and prevailing wage requirements where applicable.

The RFP does not specify set-aside designations or restrictions limiting responses to particular entity types, though bidders must complete a Vendor Questions Worksheet certifying qualified disabled veteran status, compliance with labor and environmental laws, prevailing wage registration, and Michigan business tax filing requirements. All proposals become public record upon receipt and may be posted on the State's website after award notification; bidders must submit a Confidential Treatment Form but cannot claim confidentiality for resumes, pricing, or marketing materials. No incumbent vendors or current contractors are identified in the procurement documents, and integration with existing infrastructure will be supported by DMVA provision of access to previously completed IEWP studies and relevant utility data to support bidders' analysis and validation efforts. The contract structure establishes firm pricing for the entire contract length, with adjustments permitted only for documented changes in actual contractor costs following a 30-day review and negotiation process; no specific budget range or award value is disclosed in the solicitation materials. Payment will be made via Electronic Funds Transfer within 45 days of invoice receipt submitted to DMVA-AccountsPayable@michigan.gov, with service level agreements establishing performance credits of $100.00 for each of the first five missed deliveries within a calendar year and $500.00 for the sixth occurrence and thereafter. The State reserves the right to evaluate pricing separately to determine fair market value and is not obligated to accept the lowest-priced proposal, and there is no guarantee of work as authorization is contingent upon funding availability.