DMVA Dual Pocket Folders

The Michigan Department of Technology, Management & Budget (DTMB) Printing Services issued a Notice of Intent to Award for Request for Quote #210000000069 concerning the production of dual pocket folders for the Department of Military and Veterans Affairs (DMVA). The procurement requires the production of either 5,000 or 10,000 dual pocket folders, with deliverables to be completed by an external vendor or performed in-house by DTMB Printing Services. Evaluation criteria for vendor selection included turnaround time, price hold capability, Michigan printing preference status, and vendor experience, each weighted in the scoring methodology. The RFQ was posted on December 15, 2020, with a deadline for quote submissions on December 16, 2020. Interested parties had the opportunity to protest the award decision through the Vendor Self Service system by a specified deadline. For technical inquiries, the designated print consultant is Mark Miller at 517-636-7746 or millerm13@michigan.gov, while general questions regarding the bidding, award, or protest processes should be directed to Jerry W. M. Monroe, DTMB Printing Services Consulting & Pre-Press Manager, at 517-636-0297 or monroej1@michigan.gov.

The procurement evaluation demonstrated a preference for Michigan-based printing vendors, with this factor contributing significantly to the scoring criteria. Lightning Litho was recommended as the awarded vendor based on best value analysis, submitting a bid of $1,683.20 for the 5,000-unit quantity with an eight-day turnaround and a higher bid of $2,935.77 for the 10,000-unit quantity. Lightning Litho achieved perfect scores of 25/25 in price hold, Michigan printing status, and experience categories, with a score of 23/25 for turnaround time. Competing bids for the 5,000-unit quantity ranged from $1,683.20 to $3,755.94, indicating significant price variation across respondents. The award value for this procurement depended on the final quantity selected, ranging from approximately $1,683.20 for the smaller order to $2,935.77 for the larger 10,000-unit production run.