DMVA 26 foot box truck rental

The Michigan Department of Military & Veterans Affairs (DMVA) issued Request for Proposal No. 190000002467 on July 16, 2019, for the rental of a single 26-foot extended length, medium-duty box truck with a powered lift gate on a periodic basis throughout a three-year contract term beginning August 15, 2019. The procurement spans Grand Traverse County and multiple Lansing City jurisdictions. The truck must meet specific technical requirements including automatic transmission, 26,000 to 33,000 pound GVW, 10,000 to 17,000 pound payload capacity, 1,700 cubic foot loading space, 70-gallon diesel fuel tank, cargo tie rails, E-track, hydraulic power lift gate rated 3,000 pounds or greater, air conditioning and heat, roll-up door, and seating for three persons. The contractor must provide daily, weekly, and monthly rental options with vehicle condition checklists, deliver trucks within two calendar days of request to Joint Force Headquarters in Lansing, maintain a dedicated representative for State accounts, provide toll-free customer service from 8 a.m. to 5 p.m. EST, and supply technical support and maintenance services. Pricing must remain firm for 365-day periods with annual adjustment requests permitted based on documented cost changes supported by economic data or pricing indices. Proposals were due August 1, 2019, at 3 p.m. Eastern Time, with written questions required by July 22, 2019, at 3 p.m. Eastern and answers posted July 25, 2019. Evaluation will occur on a pass/fail basis with technical evaluation focusing on product specifications and responses to the Vendor Questions Worksheet, with only technically acceptable proposals having pricing considered for award.

The State of Michigan will apply qualified disabled veteran-owned business (QDVOB) preference considerations under Michigan law and may evaluate proposals based on overall economic impact to the State, including principal place of performance, Michigan employment, and total cost of ownership factors. No incumbent vendors or existing infrastructure integration requirements are identified in the solicitation documents. All proposals must be submitted electronically through the SIGMA VSS system with individual attachment file sizes limited to 6 megabytes, and contractors must register at http://www.michigan.gov/SIGMAVSS for electronic funds transfer payment processing. The contract requires comprehensive insurance coverage including Commercial General Liability with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate, $5,000,000 Umbrella or Excess Liability, $1,000,000 Automobile Liability, and Workers' Compensation coverage. Subcontracting is not authorized, and the contractor must meet all Joint Force Headquarters security procedures including vehicle inspection and valid driver's license verification. The initial three-year contract term extends through August 14, 2022, with provisions for up to two one-year renewal options at the State's sole discretion; contracts valued at $500,000 or greater require State Administrative Board approval.