DMS Maintenance and Support Small Purchase Sole Source Conditions

This state and local contracting opportunity is for the maintenance and support of the Illinois Housing Development Authority's (IHDA) DMS software platform. The state of Illinois is seeking a small purchase sole source for these services. The selected vendor will be responsible for providing minor software enhancements, error corrections, hot fixes, Power BI support, data and system corrections, SQL support, and program consulting. The vendor must have deep institutional knowledge of government IT and processes within housing, energy assistance, and community services. The proposal deadline is September 11, 2023. A not-to-exceed amount of $50,000 for a one-year agreement has been set, and the selected vendor's rate card includes various roles such as Solution Architect, Business Analyst, Database Analyst, Customer Service Agent, and Developer.

This opportunity is open to any qualified vendors, as there are no set-aside designations or restrictions on the types of organizations that can respond. The incumbent vendor, Roeing IT Solutions, has submitted a proposal highlighting their service delivery model, software practice, service desk practice, and competitive advantage. Roeing has been supporting the AuthorityDMS software since 2007 and has experience working with multiple Housing Authorities. The state of Illinois is seeking to continue its partnership with a vendor that can seamlessly integrate with the existing infrastructure and technology.