DMS Maintenance and Support Small Purchase Sole Source Conditions

This state and local contracting opportunity is a small purchase sole source contract for maintenance and support services for the Illinois Housing Development Authority's (IHDA) AuthorityDMS software system. Roeing IT Solutions, the original developer of the AuthorityDMS system, is the sole source provider being considered for this contract. The services to be provided include minor software enhancements, error corrections, hot fixes, Power BI support, data and system corrections, SQL support, and program consulting. Roeing will also provide three tiers of help desk support during regular IHDA business hours. The contract will establish a not-to-exceed amount of $80,000 per year for these services, allowing IHDA to access Roeing's Premier Support program which offers reduced hourly billing rates for various technical and consulting roles.

This sole source procurement is restricted to Roeing IT Solutions as the incumbent provider of the AuthorityDMS software. There are no specific set-aside designations or restrictions on the type of organization that can respond, as this is a sole source opportunity. The State of Illinois' standard terms and conditions will apply to this contract, which includes requirements around prevailing wage, federal funding, invoicing, audits, background checks, and termination. The total contract value is expected to be within the $80,000 annual not-to-exceed amount outlined in Roeing's proposal.