DMH IFB CRMHC Anti-ligature Wardrobes-REBID

The Illinois Department of Human Services (IDHS), specifically the Chicago Read Mental Health Center located at 4200 North Oak Park Avenue, is conducting a rebid (Bid Number B-47670) to procure 160 anti-ligature wardrobes for creating a ligature-free environment for facility residents. The procurement is a competitive solicitation through the BidBuy electronic purchasing system, with bids due by May 20, 2025. The required wardrobes must be Norix Prodigy Wardrobes or equivalent, with specific technical specifications including a polymer construction with rounded edges, harvest wood grain finish, dimensions of 23-25" long and wide, rear height of 77-79", front height of 72-74", and featuring exactly 3 shelves with no door or hanging bar. Delivery is mandated within 30 days of contract execution, with strict delivery hours limited to Monday through Friday, 7 am - 12 pm or 1 pm - 3 pm, excluding state holidays. The contract will have an initial term ending June 30, 2025, with a maximum potential term not exceeding ten years. Evaluation will focus on the lowest priced responsive and responsible bidder, with electronic submissions required exclusively through the BidBuy platform.

There are no specific small business set-aside provisions or explicit preferences for minority, women-owned, or veteran-owned businesses identified in the procurement documents. The contract will be funded through state sources (funding source code 001000000) and is subject to availability of state appropriations, meaning it could be terminated if insufficient funding exists. Vendors must complete comprehensive vendor disclosure forms, including the Illinois Procurement Gateway Active Registered Vendor Disclosure and the Vendor Disclosure form from the Chief Procurement Office for General Services. These forms require detailed disclosures about business ownership, potential conflicts of interest, compliance with state regulations, and other critical vendor qualification information. While a specific contract value is not explicitly stated, the procurement involves 160 wardrobes, suggesting a moderate-scale procurement. Vendors must maintain their bid pricing firm for 90 days from the bid opening and are considered independent contractors with no provisions for travel expense reimbursement. The state reserves the right to reject any or all bids and may request additional information or clarifications during the evaluation process.