DMH IFB CRMHC Anti-ligature Wardrobes

The Illinois Department of Human Services (DHS), specifically the Chicago Read Mental Health Center located at 4200 North Oak Park Avenue in Chicago, is seeking to procure 160 anti-ligature wardrobes through a competitive Invitation for Bid (IFB) with bid number B-47591. The wardrobes must meet precise specifications, including being ligature resistant, featuring a sloped top, four shelves, no doors or hanging bars, and measuring approximately 23.5" deep, 30" wide, and 70.5" tall, constructed of light/natural oak with an HPL Wilsonart #7928 Castle Oak finish. Bids must be submitted electronically through the BidBuy electronic procurement system by May 13, 2025, with bids remaining firm for 90 days after opening. The procurement will evaluate bids based on responsiveness, responsibility, and pricing, with the intent to award to the lowest priced responsive and responsible bidder. Delivery of the wardrobes is required within 30 days of contract execution, with deliveries accepted Monday through Friday between 7 am and 3 pm. The contract term runs from execution through June 30, 2025, with a maximum total contract term not to exceed ten years.

The solicitation includes provisions for small business set-asides and potential opportunities for Business Enterprise Program (BEP) and Veterans Small Business Program participants. Bidders must complete and submit required documents including Vendor Disclosure, Offer to the State of Illinois, and Business Enterprise Program/Veterans Small Business Program Utilization Plan, with failure to do so rendering the bid non-responsive. Vendors must demonstrate financial capability, provide required certifications, and comply with state regulations, including potential employment tax credits for hiring qualified veterans and ex-offenders. The procurement is funded through state sources (funding code 001000000), and the total maximum contract amount will be determined prior to contract execution. Bidders must have an active State of Illinois Vendor Registration Number and comply with prevailing wage requirements. The state reserves the right to amend the solicitation, reject any or all bids, and make final award determinations based on the best interests of the state. While a specific budget range is not explicitly stated, the procurement involves 160 custom anti-ligature wardrobes for a mental health facility, suggesting a potentially significant contract value.