DMH FY26 MADD Laundry Services SP w/Emergency Conditions

The State of Illinois Department of Mental Health is soliciting a Small Purchase with Emergency Conditions for laundry services at Madden Mental Health Center (MADD). This procurement was posted on January 2, 2026, with a proposal due date of January 8, 2026, providing a compressed timeline typical of emergency procurements. The laundry services contract will require the vendor to provide comprehensive laundry operations supporting the mental health center's daily operational needs, including processing, cleaning, and delivery of linens and related textiles. Vendors must comply with the State of Illinois Standard Terms and Conditions, which establishes baseline requirements for all state procurements, including payment in accordance with the State Prompt Payment Act, prevailing wage compliance where applicable, and mandatory invoicing by July 31 for services rendered through June 30. Insurance requirements include general commercial liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate, auto liability coverage of $1,000,000 per occurrence, and workers' compensation insurance as required by law. Vendors must maintain records for three years (five years if federal funds are used) and understand that the State reserves the right to terminate the contract for convenience with thirty days' notice or immediately for cause without penalty.

This procurement is subject to the State of Illinois Business Enterprise Program (BEP) Utilization Plan requirements, which establish an aspirational goal of awarding not less than 30 percent of the total contract value to certified diverse businesses, including minority-owned businesses (MBE), women-owned businesses (WBE), businesses owned by persons with disabilities (PBE), service-disabled veteran-owned small businesses (SDVOSB), and veteran-owned small businesses (VOSB), with an additional goal of not less than 3 percent to SDVOSB and VOSB firms. Bidders must complete all four parts of the BEP Utilization Plan by either certifying themselves as a diverse business, identifying certified subcontractors to meet the goal, or submitting Good Faith Efforts documentation with a request for goal waiver or reduction. All subcontractors must be certified with the Commission on Equity and Inclusion at the time of bid submission and must perform commercially useful functions through direct participation. Compliance with the BEP Utilization Plan is mandatory and becomes part of the resulting contract; failure to comply constitutes material breach and may result in contract termination. Prime vendors must maintain records of BEP/VBP certified vendor utilization for three years and submit monthly compliance reports through the CEI Diversity Management System. Additionally, contracts exceeding $1,000 are subject to a $15 minority contractor initiative fee deduction. No specific budget range or award value has been disclosed in the available procurement documents.