DMH 26 AMHC IFB Precut Keys and pre-pined Lock cores and installation-REBID

The Illinois Department of Human Services (IDHS) is issuing a Small Business Set-Aside Invitation for Bid (IFB) for keying system installation services at the Alton Mental Health Center (AMHC) located at 4500 College Ave, Alton, Illinois 62002. The procurement seeks a qualified vendor to provide labor and brand name materials to supply and install precut keys and pre-pinned lock cores for the newly renovated facility. Specific deliverables include 1,950 BEST "E" Series six-pin interchangeable cores pre-configured into 23 separate key core groups, 2,200 BEST "E" Series pre-cut keys, and 350 key rings sized 1-5/8" diameter, with installation of all cores in the facility's lock hardware, verification of proper function, and coordination with facility staff to ensure compatibility with the key control plan. All work must be completed by June 30, 2026, with services performed at the AMHC facility during regular business hours of 8:00 AM to 4:30 PM, Monday through Friday, excluding holidays, unless otherwise approved by the contract monitor. The State will award the contract to the responsive and responsible bidder submitting the lowest overall total price. Written questions must be submitted by 5:00 PM on May 15, 2026, with bids due by May 22, 2026, through electronic submission via BidBuy, and all bids must remain firm for 90 days from opening. Bidders must allow adequate time for security screenings at the site, and attendance at any mandatory Pre-Submission Conference is required with failure to attend resulting in disqualification.

This procurement is designated exclusively for vendors certified in the Illinois Small Business Set-Aside Program, and bidders must maintain active registration in the program at the time bids are due. Vendors must possess an active State of Illinois Vendor Registration Number with a current expiration date and must certify compliance with state procurement requirements, including prohibitions on lobbying activities and forced labor exploitation. The solicitation requires vendors to maintain general commercial liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, auto liability coverage of $1,000,000 per occurrence, and workers' compensation insurance as required by law. No bid or performance bond is required for this procurement. Bidders may claim Illinois Procurement Code preferences, including the Illinois Business Preference and Domestic Product Preference, provided appropriate affidavits and notations are submitted. The contract term runs from the date of execution through June 30, 2026, with a maximum total contract term not to exceed ten years including any renewal or extension options, and vendors awarded contracts valued at $1,000 or more must pay a $15 administrative fee for the Minority Contractor Opportunity Initiative to be deducted from the first payment issued. The resulting contract may be partially or fully funded with federal funds, with the funding percentage and dollar amount to be disclosed upon notice of award.