DMH 26 AMHC IFB Precut Keys and pre-pined Lock cores and installation

The Illinois Department of Human Services (IDHS) is soliciting bids through an Invitation for Bid (IFB) for keying system installation services at the Alton Mental Health Center (AMHC) located at 4500 College Ave, Alton, Illinois 62002 in Madison County. The procurement requires a vendor to provide labor and brand name materials to supply and install a complete keying system for the newly renovated facility, including 1,950 BEST "E" Series six-pin interchangeable cores pre-configured into 23 separate key core groups, 2,200 pre-cut BEST "E" Series keys matched to their respective core groups, and 350 key rings sized 1-5/8" diameter. All materials must utilize the restricted BEST "E" series keyway system to prevent unauthorized key duplication. The vendor must install all interchangeable cores in the facility's lock hardware, perform comprehensive testing and coordination with facility staff, and ensure proper labeling and organization of keys prior to turnover. Vendor staff are required to work on-site Monday through Friday, excluding holidays, from 8:00 AM to 4:30 PM, and must comply with the facility's security protocols and operational policies. The contract term commences upon execution and runs through June 30, 2026, with a maximum total term not to exceed ten years including any renewals or extensions. The bid submission deadline is April 20, 2026, and all services must be performed 100 percent at the AMHC facility. The vendor must maintain General Commercial Liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, Auto Liability insurance of $1,000,000 per occurrence, and Worker's Compensation Insurance as required by law, and must adhere to standards established by The Joint Commission, Medicare/Medicaid Conditions of Participation, and regulations from the Illinois Department of Public Health and IDHS.

This procurement is designated exclusively as a Small Business Set-Aside Program opportunity, restricting participation to vendors meeting the small business criteria established by the State of Illinois and registered with the Illinois Small Business Set-Aside Program at the time bids are due. No subcontractors are permitted under this contract, and all work must be performed in the United States. Bidders must be registered as active vendors in the Illinois Procurement Gateway with a valid State of Illinois Vendor Registration Number and must submit completed vendor disclosures, an offer to the State of Illinois, and any applicable business enterprise program or veterans small business program utilization plans. Bids will be awarded to the lowest priced responsive and responsible bidder whose bid meets the specified criteria, with bids remaining firm for 90 days from opening. No bid bond or performance bond is required. The contract price is firm and will be entered by the State prior to execution, with pricing located in the BidBuy Purchase Order included as an attachment. A minority contractor initiative fee of $15 applies to any contract awarded at $1,000 or more. The State will not compensate the vendor for travel, lodging, or meal expenses, and any work unsatisfactory to the Center must be corrected at no additional cost to the facility.