DLI Back Up Shredding Supplemental

The Commonwealth of Pennsylvania's Department of Labor and Industry (DLI) is seeking multiple contractors to provide supplemental document destruction (shredding) services for its regional offices through Solicitation Number 6100056244. This procurement is a backup contract (Supplemental Bid of 6100055730) to be utilized when the statewide contractor cannot provide required shredding services. Contractors must supply all necessary labor, equipment, materials, supplies, and transportation to complete both on-site and off-site document destruction services. The service will cover county-wide needs, with specific service addresses identified in each quote request. Potential bidders were required to submit questions by June 24, 2022, at 10:00 a.m., with all answers posted on www.emarketplace.state.pa.us as addenda. The bid submission deadline was extended to July 12, 2022, at 1:00 p.m., with a bid opening scheduled for 1:01 p.m. on the same day. Contractors must provide a Certificate of Destruction for each shredding event and be prepared for potential unannounced inspections by DLI to ensure document confidentiality.

No specific set-aside designations were identified in the procurement documents. The contract will be a fixed-price arrangement with an initial term of five years and potential extensions. While the projected annual volume of service is unknown, the Commonwealth reserves the right to award contracts to multiple responsive and responsible bidders. The Department may require a smaller shred size than the industry-standard 5/8 inch to comply with program requirements. Pricing will be based on submitted bid prices, and the Commonwealth will not provide additional travel or per diem expenses. Contractors must comply with the Commonwealth's nondiscrimination, contractor integrity, and contractor responsibility requirements. The procurement does not guarantee a minimum amount of work, and DLI may request quotes from other approved contractors within a county if the primary contractor cannot provide services. Payment methods will include the Commonwealth's Purchasing Card for single events and blanket purchase orders for recurring services.