DKPH Intranet Development Project

DeKalb Public Health is requesting proposals for design, development, and implementation of a modern employee intranet utilizing WordPress, serving approximately 350 users across 12 divisions, with proposals due July 16, 2026 at 2:30 p.m. EST and a mandatory pre-bid conference on June 25, 2026 at 10:00 a.m. EST via Microsoft Teams.

The intranet must integrate with the organization's Microsoft 365 and Entra ID environments, provide mobile-responsive functionality, and migrate applicable content and documents from the existing SharePoint platform. The solution will function as a centralized hub for internal communications, document management, employee resources, forms, training materials, and departmental collaboration. The project follows an aggressive 8-week delivery timeline with parallel workstreams and weekly agile sprints.

The initial contract period is one year with four optional one-year renewals available at DKPH's discretion, contingent on satisfactory performance and mutual agreement. Proposals must include detailed cost proposals covering design, development, implementation, configuration, migration, testing, training, deployment, and initial maintenance and support for the base year, with separate pricing for years 2–5 maintenance and support services. Pricing must be firm with no ranges or estimates.

Evaluation uses a 100-point scoring system: Approach (25 points), Qualifications and Experience of the Firm (30 points), Qualifications and Experience of Key Staff (20 points), and Cost Proposal (25 points). The contractor must provide professional liability insurance of $1 million, comprehensive liability insurance with limits of $100,000 / $300,000 bodily injury and $100,000 property damage, and statutory workers' compensation insurance. Contractors must be registered with E-Verify and comply with the Georgia Security and Immigration Compliance Act. Written questions are due June 30, 2026 at 2:00 p.m. EST. Payment is due within 30 days of receipt of accurate invoices upon completion and inspection of deliverables.