Districtwide Carpet Cleaning Services

The Eastern Municipal Water District (EMWD) in Riverside County, California is soliciting proposals through a competitive process for districtwide carpet cleaning and maintenance services covering approximately 97,478 square feet across three facilities: the Operations & Maintenance Center (29,351 sq ft), Administration Center (57,481 sq ft), and Customer Service Call Center (10,646 sq ft), all located in Perris, California. The scope of services includes dry carpet cleaning, scheduled carpet maintenance on a monthly or quarterly basis, chair cleaning services, and emergency extraction services available 24/7 with a four-hour on-site response requirement. Routine services must be performed on Saturdays from 7:00 AM to 1:00 PM, with carpets dried for foot traffic by the next business day, and all work must comply with Green Seal or CRI Seal of Approval chemical standards and EMWD Environmental Compliance requirements for wastewater disposal. The contract term is five years, commencing July 1, 2026, through June 30, 2029, with two optional one-year extensions exercisable at EMWD's sole discretion, and pricing will be firm-fixed for the first year with annual adjustments not to exceed three percent thereafter. Required qualifications include a minimum of five years of experience in large-scale commercial carpet cleaning, minimum three business references with similar scope, a desired but not required C-15 Flooring and Floor Covering license, and ten years of CAL/OSHA compliance history. A mandatory pre-proposal conference will be held at 10:00 AM on Wednesday, May 20, 2026, at the Operations & Maintenance Center Lobby, with failure to attend potentially rendering proposals null and void; the deadline for submitting questions is 5:00 PM on May 25, 2026, with responses provided May 26, 2026, and electronic proposals are due by 5:00 PM on June 2, 2026. Evaluation criteria include organizational and personnel experience, price and payment terms competitiveness, performance history and references, exceptions to contract terms, process and approach methodology, insurance affidavit confirmation, and safety compliance records.

There are no specific set-aside designations or restrictions on organization types identified in this procurement. The RFP does not reference disadvantaged enterprise designations, local business preferences, or other restricted participation categories. No incumbent vendors or current contractors are identified in the available documentation. Insurance requirements are substantial and include workers' compensation with $1,000,000 employer's liability limits per accident, commercial general liability of $2,000,000 per occurrence and $4,000,000 aggregate, commercial automobile liability of $1,000,000 combined single limit, and a fidelity bond of $250,000; additionally, prevailing wage and performance bonds are not required. The contractor will be classified as an independent contractor responsible for furnishing all labor, tools, equipment, materials, and expertise, with all personnel engaged as the contractor's employees. While specific budget or award values are not disclosed in the RFP documents, pricing will be evaluated on competitiveness and reasonableness, with contractors encouraged to propose discounts such as early payment incentives to enhance their competitive position.