District-wide Energy Conservation Improvements

Midland Public Schools issued a Request for Proposals for district-wide energy conservation improvements on a guaranteed energy savings contract basis authorized under Michigan statutes MCL 380.1267 and 380.1274a. The procurement seeks a single contractor to design, implement, and commission comprehensive energy-saving equipment and materials across approximately 14-15 school buildings totaling 1.2 to 1.36 million square feet. Mandatory project requirements include boiler and HVAC replacement at the Administrative Center and LED lighting conversion throughout applicable facilities. Respondents must provide firm, guaranteed costs and savings projections with detailed engineering calculations compliant with International Performance Measurement and Verification Protocol (IPMVP) or Efficiency Valuation Organization (EVO) guidelines, with energy and operational savings guaranteed for up to fifteen years as determined by the District. The mandatory bidders meeting was held on November 2, 2020, at 10:00 a.m. at 600 East Carpenter Street, Midland, Michigan 48640. Proposals were originally due November 23, 2020, with an amended deadline of December 23, 2020, at 1:00 p.m., with Board recommendation scheduled for January 11, 2021. Evaluation criteria include Contractor Qualifications (20%), Contractor Experience (20%), Scope of Work (20%), Project Financials (35%), and Other Benefits (5%), with preference given to proposals maximizing net economic benefit while minimizing risk to the District.

All respondents must submit an original proposal and three hard copies plus an electronic PDF version on a flash drive, accompanied by bid security equal to five percent of the bid amount in the form of a bid bond, certified check, or cashier check from a qualified surety. The selected contractor must secure performance and payment bonds, provide proof of Workers' Compensation insurance with statutory coverage, Commercial General Liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, Excess Liability coverage of $5,000,000 per occurrence, and a Fidelity/Employee Dishonesty Bond of $50,000. Respondents must provide sworn and notarized affidavits certifying compliance with the Iran Economic Sanctions Act, school safety legislation, and disclosure of any familial relationships with Board members or the Superintendent. The RFP documents do not identify specific set-aside designations for disadvantaged enterprises, incumbent vendors, or current contractors. Proposals remain firm for a minimum of 45 days from the bid deadline, and the District reserves the right to reject any or all proposals and waive any irregularities deemed in its best interest. The specific award value or budget range for this guaranteed savings contract is not disclosed in the available RFP documentation.