District 3 Uniform/Shop Towel Rental

The Pennsylvania Department of Transportation (PennDOT) is issuing an Invitation for Bids (IFB) for uniform rental and laundering services across three engineering districts: District 3-5 (Snyder County), District 3-8 (Union County), and District 3-4 (Northumberland County). The contractor must provide mechanic uniforms consisting of light blue shirts (65% cotton/35% polyester blend) and dark blue pants, supervisor uniforms, welder-specific uniforms (100% cotton), and red shop towels (90 12"x12" towels weekly) to mechanics, mechanic supervisors, and welders at three fleet maintenance garage locations. All initial uniforms must be brand new and unworn, with laundered garments delivered in like-new condition within one calendar week of pickup on a consistent weekly schedule (Monday through Friday, 7 a.m. to 3 p.m.). The contractor must mobilize and deliver all requested uniforms within 30 calendar days of receiving notice of work and must have more than one year of operational history in the uniform rental and laundering industry. Pricing is structured on a per-garment-per-week basis with separate pay items for mechanic uniforms, supervisor uniforms, welder uniforms, shop towels, damage repair services, and size alteration fees, with all bids required to include weekly laundering costs and garment tracking via RFID chip, barcode label, or serial number. The initial contract term is one year from the fully executed purchase order date with an option to extend for up to four additional one-year terms at a 3% escalation rate upon renewal. The bid due date is May 5, 2026, with no pre-bid conference scheduled, and evaluation will be based on lowest responsive and responsible bidder criteria with consideration for domestic workforce utilization and worker protection compliance certifications.

This procurement is exclusively set aside for certified small businesses, with eligible bidders required to maintain small business certification from the Department of General Services at the time of bid opening and submission, as designated by Pennsylvania Executive Order 2021-06. All bidders must submit electronically through the Commonwealth's SRM system and must complete and sign the Domestic Workforce Utilization Certification Form (certifying that direct labor will be performed in the United States or WTO Government Procurement Agreement member countries) and the Worker Protection and Investment Certification Form (BOP 2201), affirming compliance with thirteen specific Pennsylvania labor and workplace safety laws including the Prevailing Wage Act, Minimum Wage Act, and workers' compensation requirements. Contractors must maintain workers' compensation insurance and public liability and property damage insurance with minimum coverage of $250,000 per person and $1,000,000 per occurrence, comply with Pennsylvania's Enhanced Minimum Wage Provisions requiring a minimum of $15.00 per hour, and provide background checks for all employees. Apparel and apparel laundering service requirements include certifications regarding sweatshop conditions and facility disclosure, as well as lobbying certifications and Iran Free Procurement certifications. No incumbent vendors or budget range are identified in the procurement documents. Payment will be made through Automated Clearing House (ACH) transfers within thirty days of proper invoice receipt.