Disposable kitchen products, purchase/delivery of

Palm Beach County, Florida is issuing a Request for Quotation (RFQ) for disposable kitchen products, including cups, bowls, plates, and utensils through its Purchasing Department. The solicitation seeks firm, fixed unit pricing to establish a term contract for the purchase and delivery of 20 items across various categories: cold cups in 3, 9, and 12-ounce sizes; cone cups; hot/cold compostable cups; foam insulated cups in multiple sizes; foam and plastic compartmented plates; compostable plates; foam and compostable bowls; and plastic utensils (spoons, forks, and knives). Estimated 12-month quantities range from 3,000 units for certain plate items to 303,000 units for 12-ounce foam insulated cups. All items must meet or exceed industry and safety standards, with specifications provided including manufacturer names, model numbers, and acceptable "or equal" alternatives. Vendors must be registered in the County's Vendor Self Service system, maintain current business tax receipts and required certifications, comply with E-Verify employment eligibility verification requirements, and adhere to commercial non-discrimination policies. All pricing must be submitted as firm, fixed unit prices within four decimal points and include all freight, shipping, handling, labor, and other costs necessary for full delivery, with delivery required within ten business days of receiving a term contract delivery order at the Palm Beach County Purchasing Warehouse in West Palm Beach, Florida. The RFQ submission deadline is November 18, 2021, at 4:00 P.M. Palm Beach County Local Time, with responses accepted via fax or email. The County will make awards on an item-by-item basis to the lowest responsive, responsible quoter.

The contract includes a Small/Minority/Women-Owned Business Enterprise (S/M/WBE) set-aside provision and local preference ordinances that afford a 5% preference to qualified local Palm Beach County businesses and Glades-area businesses, provided they are within 10% of the lowest bid and deemed responsive and responsible. The initial contract term shall be for twelve months or until the estimated amount is expended at the County's discretion, with an option to renew for four additional twelve-month periods under mutual written agreement with original terms and unit prices maintained. No incumbent vendors or current contractors are identified in the solicitation materials. The County is exempt from federal and state taxes, and the pricing structure is based on estimated quantities with no specific budget range disclosed; however, the County reserves the right to reject bids resulting in awards of less than $1,000 or multiple small fragments to avoid increased administrative costs. The award value will depend on actual usage and the quantities ordered during the contract term.