Dismal Road Landslide Engineering

The Virginia Department of Energy is seeking an Architectural/Engineering (A/E) firm to provide comprehensive design and construction period services for the Dismal Road Landslide Engineering Project located in Buchanan County. The project requires complete engineering expertise to address a landslide scenario, including removing a failing wall, constructing a stabilization feature, and implementing drainage improvements. The scope of work is structured across four distinct phases: data collection, site evaluation, conceptual design, preliminary design, final design, and construction inspection services. Key deliverables include a Preliminary Engineering Report, Preliminary and Final Plans and Specifications, and comprehensive construction inspection services. Proposals are due by 4:00 PM EST on May 1, 2024, with a mandatory pre-proposal conference scheduled for April 10, 2024. Interested firms must submit a Technical Proposal, Conceptual Design, Draft Construction Plans and Specifications, and Final Engineering Report within specified timelines. The contract will be awarded through competitive negotiations, with the selected firm required to adhere to agency standards, coordinate site visits, and comply with all applicable codes and regulations.

The procurement opportunity includes a targeted small business set-aside, with the Commonwealth of Virginia directing agencies to exceed a 42% goal for discretionary spending with businesses certified by the Virginia Department of Small Business and Supplier Diversity. All prospective vendors must be registered in the Commonwealth's eVA vendor system and will be subject to transaction fees for each purchase order. While specific budget ranges were not explicitly detailed, the fee for services will be negotiated on a lump sum basis, considering the project's scope of work, estimated manhours, and typical labor rates. The agency will provide property access agreements and expects the selected firm to submit all design documents, survey data, and project information in various electronic formats. Vendors must complete comprehensive A/E data forms that outline firm qualifications, key personnel, past projects, and supplemental information. No incumbent vendors were identified in the documentation, and no specific integration requirements with existing infrastructure were mentioned beyond standard design and construction coordination protocols.