Dishwasher soap dispensing system and liquid soap

The New York State Office of Mental Health is requesting quotes for the purchase and installation of a commercial liquid dishwasher soap dispensing system and a two-year supply of related chemicals at Bronx Psychiatric Center, with quotes due November 5, 2026 by 3:00 PM ET. MWBE and SDVOB participation goals apply: 16% MBE, 14% WBE, and 6% SDVOB.

The scope encompasses one automated soap dispensing system compatible with newly installed commercial dishwashing equipment in the Dietary Department kitchen, including all labor, supervision, materials, equipment, installation services, programming, testing, commissioning, and onsite training to dietary personnel on daily operation, chemical handling, refill procedures, troubleshooting, and safety. The contractor must supply Safety Data Sheets and ensure proper chemical concentration calibration. The chemical supply agreement requires uninterrupted availability of dishwashing detergents, rinse aids, sanitizers, descaling products, machine cleaning chemicals, presoak chemicals, and related products, with direct delivery to the facility and emergency delivery capability. Monthly chemical requirements total approximately 46 gallons across product categories.

The contract term runs December 1, 2026 through November 30, 2028, with no renewal options. All prices are fixed for the contract term; no escalation is permitted. Payment is due 30 days following monthly invoicing within 90 days of service completion, subject to electronic payment through the New York State Office of the State Comptroller. An optional site visit is scheduled for October 15, 2026 at 10:00 AM ET. Questions are due October 22, 2026 by 3:00 PM ET, with Q&A responses distributed by October 29, 2026. Quotes must remain binding for 60 days following the submission deadline and must exclude sales tax. Award will be made on a discretionary basis using a "T" contract type, with selection based on reasonableness of price and vendor justification in accordance with New York State Finance Law and NYS Procurement Council Guidelines. Selected awardees must provide current Workers' Compensation, Disability Benefits, and general liability insurance certificates, along with completed MWBE/SDVOB utilization plans or waivers.