T203137 RFQ.pdf

NYS OFFICE OF MENTAL HEALTH

REQUEST FOR QUOTE (RFQ) #: OMH01-T203137-3650201

KEY EVENTS

Optional Site Visit Thursday, October 15, 2026 at 10:00 AM ET Receipt of Questions from Potential Offerors Thursday, October 22, 2026 by 3:00 PM ET Questions and Answers sent by OMH Thursday, October 29, 2026 by 3:00 PM ET Quote Submission Due Date: Thursday, November 5, 2026 by 3:00 PM ET Anticipated Start/End dates: December 1, 2026 - November 30, 2028

Issuing Office/Permissible Contacts: The issuing office, named below, is the sole point of contact in the State for matters related to this transaction. Pursuant to NY State Finance Law 139-j and 139-k, this transaction includes and imposes certain restrictions on communications between OMH and an offeror during the procurement process. Please reference Attachment J, Summary of OMH Procurement Lobbying Guidelines, included with this Request for Quote.

Attention: Marc VanDeusen Address: 75 New Scotland Avenue, Albany, NY 12208 Phone: 518-549-5273 E-Mail: Marc.VanDeusen@omh.ny.gov

1. Introduction: OMH is seeking quotes for purchasing and installation of commercial liquid dishwasher soap dispensing systems at Bronx Psychiatric Center. Along with the systems, the supply of liquid soaps for 2 years.

2. Scope of work:

Deliverables are defined in the Appendix D of attached Office of Mental Health (OMH) contract boilerplate.

3. Site Visit: There is an optional site visit scheduled for Thursday, October 15, 2026 at 10:00 AM ET at 1500

Waters Place, Bronx, NY 10461. Directions are available at the OMH website http://www.omh.ny.gov – type “directions” at search option, hit go. Interested bidders are to sign in upon arrival to the location. No one will be admitted to the conference or site visit after the time cited above.

Conference & Site visit registration can be accomplished by completing and sending the Site Visit Registration Form, Attachment C, no later than Wednesday, October 14, 2026 by 3:00 PM ET.

4. Method of Award: As per NYS Finance Law and NYS Procurement Council Guidelines, as a discretionary transaction, selection will be based upon reasonableness of price and justification for vendor selection.

5. This RFQ will result in a A Discretionary "T" contract. The contract boilerplate that contains the standard terms and conditions for OMH is attached with this RFQ.

6. Quote Submission:

The Quote Submission, Attachment D, must be submitted via email to Marc.VanDeusen@omh.ny.gov no later than Thursday, November 5, 2026 by 3:00 PM ET

7. Quote Requirements:

A. The submission of a quote constitutes a binding offer. Such binding offer shall be firm and not revocable for a period of sixty (60) days after the deadline for a quote submission.

B. The quote is to be submitted via email only to Marc.VanDeusen@omh.ny.gov on or before the date and time defined by this RFQ. No late submissions will be considered.

8. Procurement Lobbying Law Requirements: Does apply to this RFQ.

Upon notification of selection, the awardee will be required to complete the two forms listed below:

1. Attachment J-1: Offeror’s Affirmation of Understanding

2. Attachment J-2: Offeror Disclosure of Prior Non-Responsibility Determinations

9. Consultant Disclosure Legislation: Does Not apply to this RFQ.

10. New York State Worker Compensation (WC) & Disability Benefits (DB) insurance Requirements:

Upon notification of selection, the awardee will be required to provide current WC and BD certificates or WC and DB Exemption certificate.

11. Liability Insurance Requirement:

Upon notification of selection, the awardee will be required to provide current general liability insurance certificate in a form that is acceptable to OMH.

12. Prevailing Wage: Does Not apply to this RFQ.

13. Minority and Women-owned Business Enterprise (MWBE) and Service-Disabled Veteran-Owned Business (SDVOB) Requirements: Does apply to this RFQ.

The MWBE goal established for this solicitation is 30%. MBE: 16% and WBE 14%.

The SDVOB goal established for this solicitation is 6%.

Upon notification of selection, the awardee will be required to complete the applicable forms regarding the MWBE/SDVOB Utilization Plan(s) or Applications for Waiver as appropriate.

14. Reserved Rights of New York State:

A. Withdraw the RFQ at any time, at its sole discretion;

B. Disqualify any offeror whose conduct and/or quote submission fails to conform to the requirement of the RFQ;

C. Seek clarifications of quote;

D. Use information obtained through site visits, management interviews and the State’s investigation of an offeror’s qualifications, experience, ability or financial standing, and any material or information submitted by the offeror in response to the OMH’s request for clarifying information in the course of evaluation and/or selection under this RFQ.

E. Amend RFQ specifications to correct errors or oversights, or to supply additional information as it becomes available;

F. Change any of the scheduled dates stated herein;

G. Adjust or correct cost or cost figures with concurrence of the offeror if mathematical or typographical errors exist;

15. Quote Confidentiality:

All quotes submitted for OMH’s consideration will be held in confidence. However, the resulting contract is subject to New York State Freedom of Information Law (FOIL). Therefore, if an offeror believes that any information in its quote constitutes a trade secret or should otherwise be treated as confidential and wishes such information not to be disclosed if requested, pursuant to FOIL. (Article 6 of the Public Officer’s Law), the offeror shall submit with its quote a separate letter specifically identifying the page number(s), line(s), or other appropriate designation(s) containing such information, explaining in detail why such information is a trade secret and formally requesting that such information be kept confidential. Failure by an offeror to submit such a letter with its bid identifying trade secrets will constitute a waver by the offeror of any rights it may have under Section 89(5) of the Public Officers’ Law relating to protection of trade secrets. The proprietary nature of the information designated confidential by the offeror may be subject to disclosure if ordered by a court of competent jurisdiction. A request that an entire quote be kept confidential is not advisable since a bid cannot reasonably consist of all data subject to FOIL proprietary status.

16. Contract Payment:

All contractors are required to participate in the Electronic Payment program offered by the NYS Office of the State Comptroller (OSC). Payment for invoices submitted by contractors will only be rendered electronically unless payment by paper check has been expressly authorized by OMH’s Office of Financial Management, at OMH’s sole discretion, due to extenuating circumstances. Electronic payments will be made in accordance with ordinary State procedures and practices. Contractors shall comply with the State Comptroller’s procedures to authorize electronic payments. For additional information and to apply for Electronic Payments, the CONTRACTOR is directed to the following web site:

http://www.osc.state.ny.us/epay/index.htm .

ATTACHMENT D

QUOTE SUBMISSION

RFQ #:OMH01-T203137-3650201

Attention: Marc VanDeusen

Name of Firm: ______________________________________________________________________

Address: __________________________________________________________________________

Federal ID (FEIN) #: ______________________ NYS Vendor ID #: ____________________________

Please check all that apply:

NYS Minority-owned Business (MBE) Registration #:

NYS Women-owned Business (WBE) Registration #:

NYS Service Disabled Veteran-Owned Business

(SDVOB)

Registration #:

NYS Small Business (SB) Registration #:

NYS Disadvantaged Business Enterprise (DBE) Registration #:

None of the Above

Note: Offerors are not to change, delete, or make any additions to this form, and are to supply only the quote information that is required. If any changes, deletions, or additions are made by the bidder, or if all of the required information is not provided, then at OMH’s discretion, the quote may be disqualified.

BID QUOTE SHEET IS A SEPARATE EXCEL DOCUMENT ATTACHMENT TO THIS IFB.

The required contract bid quote sheet to be completed and submitted for this RFQ is a separate excel document. Potential bidders who may not have access to the required Microsoft Office program required to open the excel bid quote sheet document can download a free compatible software program, Open Office Calc, located in this link: https://www.openoffice.org/download/index.html

By offering a quote, vendor agrees to all terms of the RFQ; Quotes are not to include sales tax as New York State Agencies are tax-exempt.

Printed name: _____________________ Authorized signature: ____________________________

Date: ___________ E-mail address: ________________________ Phone #: ___________________

ATTACHMENT C

SITE VISIT REGISTRATION FORM

SITE VISIT DATE: [ENTER DAY/DATE/TIME]

Bid #: OMH01-T203137-3650201

PLEASE RETURN NO LATER THAN Wednesday, October 14, 2026 by 3:00 PM ET

# of pages including this cover sheet: 1

Today’s Date: _________________________

PLEASE SUBMIT REGISTRATION TO:

Attention: Marc VanDeusen Address: 75 New Scotland Avenue, Albany, NY 12208 Phone: 518-549-5273 E-Mail: Marc.VanDeusen@omh.ny.gov

FROM: COMPANY _________________________________

REPRESENTATIVE NAME _________________________________

TELEPHONE # _________________________________

FAX # _________________________________

EMAIL ADDRESS for designated contact: _________________________________

Number of attendees (maximum of two): __________

NEW YORK STATE OFFICE OF MENTAL HEALTH

ATTACHMENT J

Summary of OMH Procurement Lobbying Guidelines

OMH has issued Guidelines pursuant to the New York State Finance Law Sections 139-j and 139-k, which prohibit lobbying on procurement contracts. For purposes of the law, procurement contracts include most contracts/Purchase Orders with an estimated annual expenditure in excess of $15,000 per year, as well as amendments and modifications to such contracts which were not contemplated by the original contract and represent a material change in the scope of the contract.

The law provides that, during the Restricted Period of an agency procurement for goods or services, vendors (or offerors) may only contact the agency’s designated contact person(s), and all contacts, whether permissible or impermissible, shall be recorded:

Vendor Requirements

Must limit communications with OMH during the Restricted Period of each procurement to the OMH-designated point(s) of contact

The Restricted Period is the period from the date of the earliest method by which an agency solicits a response from vendors to a contract opportunity until the date the contract is awarded and, if applicable, approved by the Comptroller’s Office.

Must affirm in writing vendor’s understanding of and agreement to comply with the OMH Procurement Guidelines

Must certify whether vendor has been found non-responsible within the previous four years by any

Governmental Entity for failure to comply with State Finance Law 139-k or for the intentional provision of false or incomplete information regarding its procurement lobbying law compliance.

OMH Requirements

Must include a summary of OMH’s procurement lobbying guidelines in each initial solicitation document

Must designate a single point or points of contact for each procurement

Must require OMH staff to record all Contacts from offerors during the Restricted Period of each procurement

A Contact is any communication with OMH under circumstances where a reasonable person would infer that the communication was intended to influence the procurement

Must refer all impermissible Contacts for investigation by OMH

Must make a responsibility determination with regard to State Finance Law Section 139-j and 139-k compliance prior to award of the contract

Must include a provision in all procurement contracts which allows OMH to terminate the contract if the vendor’s certification is found to be intentionally false or intentionally complete.

An electronic copy of the complete OMH Procurement Lobbying Law Guidelines is located at:

http://www.omh.state.ny.us/omhweb/procurementguidelines/ OMH Summary of Procurement Guidelines: March 27, ATTACHMENT J1

OFFEROR’S AFFIRMATION OF

UNDERSTANDING OF,

AGREEMENT TO,

AND COMPLIANCE WITH

OMH PROCUREMENT LOBBYING GUIDELINES

New York State Finance Law 139-j(6)(b) provides that OMH shall seek written affirmation from all Offerors on their understanding of and agreement to comply with OMH’s procedures relating to permissible contacts during each procurement pursuant to State Finance Law 139-j(3). OMH is expanding on that requirement, requiring that (1) Offerors affirm they have complied with the OMH Guidelines throughout the procurement process, and (2) Offerors agree that OMH shall have the right to terminate any contract, purchase order or purchase authorization resulting from the procurement in the event that the affirmation is found to be intentionally false or intentionally incomplete.

Solicitation # and/or OMH descriptive name of solicitation: OMH01-T203137-3650201

I hereby affirm that I have read and understand the OMH Procurement Lobbying Guidelines, and agree to comply with the OMH procedures relating to permissible contacts during this New York State governmental procurement pursuant to State Finance Law 139-j(3). Unless I provide notice otherwise, my execution of this affirmation shall be an ongoing representation that I have complied with, and continue to be in compliance with, the OMH Guidelines.

I understand and agree that: 1) OMH shall have the right to terminate the contract, purchase order or purchase authorization resulting from this solicitation in the event that this affirmation is found to be intentionally false or intentionally incomplete; and 2) upon such finding, OMH may exercise its termination right by providing written notification.

Date:_______________

Signature of Offeror’s Authorized Representative _______________________________

Printed Name and Title ___________________________________________________

Name of Offeror_________________________________________________________

Offeror’s Address: ______________________________________________________

OMH Attachments J1

NEW YORK STATE OFFICE OF MENTAL HEALTH

ATTACHMENT J2

OMH OFFEROR DISCLOSURE OF

PRIOR NON-RESPONSIBILITY DETERMINATIONS

New York State Finance Law 139-k requires Offerors to disclose findings of non-responsibility within the last four years by a governmental entity where such prior finding of non-responsibility was due to unlawful contacts during a procurement as stated under State Finance Law §139-j or the intentional provision of false or incomplete information to a governmental entity.

Failure to submit this form, the submission of a form with false, misleading or incomplete information, or failure to update this form when required may result in a determination of non-responsiveness and disqualification of the bid, proposal or offer. If the failure to comply is discovered after the contracting process has been completed, it may result in termination of the contract.

Solicitation # and/or OMH descriptive name of solicitation: OMH01-T203137-3650201

(1) Has any New York State agency or authority made a finding of non-responsibility regarding the Offeror in the last four years? (Please circle): No Yes

If yes, what was the basis for the finding of the Offeror’s non-responsibility?

Please check all that apply:

__ Unlawful Contacts during a procurement contract (State Finance Law §139-j) __ The intentional provision of false or incomplete information

If yes, please provide details regarding the finding of non-responsibility below:

New York State Agency or Authority: ____________________________________ Year of Finding of Non-Responsibility:____________________________________ Facts Underlying Finding of Non-Responsibility:_____________________________ Add additional sheets if necessary

(2) Has any New York State agency or authority terminated or withheld a procurement contract with the Offeror due to the intentional provision of false or incomplete information?

(Please circle): No Yes

If yes, please provide details regarding the termination/withholding below:

New York State Agency or Authority: _____________________________________ Date of Termination/Withholding of Contract:____________Contract #: __________

Facts Underlying Termination: __________________________________________ Add additional sheets if necessary

Offeror certifies that all information provided to OMH with respect to State Finance Law 139-k is complete, true and accurate.

Date:___________ _________________________________________________

Signature of Offeror’s Authorized Representative

Printed Name and Title of Authorized Representative

Name and Address of Offeror

OMH Attachments J2

ATTACHMENT O

Sexual Harassment Prevention Certification

OMH01-T203137-3650201

State Finance Law §139-l requires bidders on state procurements to certify that they have a written policy addressing sexual harassment prevention in the workplace and provide annual sexual harassment training (that meets the Department of Labor’s model policy and training standards) to all its employees.

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies its own organization, under penalty of perjury, that the bidder has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees. Such policy shall, at a minimum, meet the requirements of section two hundred one-g of the labor law.

I hereby affirm that ______________________________ (Offerer’s Name) has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees. Such policy, at a minimum, meets the requirements of section two hundred one-g of the labor law. Unless I provide notice otherwise, my execution of this affirmation shall be an ongoing representation that I have complied with, and continue to be in compliance with State Finance Law §139-l.

I understand and agree that: 1) OMH shall have the right to terminate the contract, purchase order or purchase authorization resulting from this solicitation in the event that this affirmation is found to be intentionally false or intentionally incomplete; and 2) upon such finding, OMH may exercise its termination right by providing written notification.

Date____________________ 20___

Signature of Offerer’s Authorized Representative _______________________________

Printed Name and Title ___________________________________________________

Name of Offerer_________________________________________________________

Offerer’s Address________________________________________________________

ATTACHMENT P

Gender-Based Violence and the Workplace Certification

Solicitation #: OMH01-T203137-3650201

New York State Finance Law §139-M requires bidders on competitive state procurements to certify that they have a written policy addressing gender-based violence and the workplace and that such policy meets the following minimum requirements:

● Share Information: Employers must provide information regarding gender-based violence where employees can see and access it, including displaying the NYS Domestic and Sexual Violence Hotline information and a gender-based violence and the workplace poster.

● Refer Employee-Survivors to Services: The policy must require that the employer refer employees who disclose current or past victim status to the NYS Domestic and Sexual Violence Hotline and/or a local service provider. For bidders outside of New York State, referrals should be made to a local provider or statewide hotline. While referrals are required to be provided by the employer, it is not required for the employee to access services.

● Prohibit Retaliation: The policy must clearly state that discrimination or retaliation against employees who identify as victims or survivors of gender-based violence is prohibited.

● Comply with Laws: Ensure your policy follows State law. For employers based in New York State, this means that the policy must follow the SAFE Leave Act, New York State Human Rights Law, and any other relevant laws and regulations.

● Offer Implementation Support: OPDV is able to assist employers in developing and implementing this policy. Employers must provide information to supervisors and human resources, where available, about this technical assistance from OPDV. OPDV can be contacted at workplace@opdv.ny.gov.

By submission of this certification, each person signing on behalf of any organization certifies, and in the case of a joint submission each party thereto certifies its own organization, under penalty of perjury, that they have and have implemented a written policy addressing gender-based violence and the workplace.

Organization’s signature below certifies its compliance with State Finance Law §139-M.

Organization: __________________________________________

By (signature): ____________________________________

Name (Please Print): _______________________________ Title: ____________________________________________ Date: ____________________

This form must be signed by an authorized executive or legal representative.

If the organization cannot make the above certification, they must provide a statement with their bid detailing the reasons therefor:

ATTACHMENT Q

Certification Under Executive Order No. 16

Prohibiting State Agencies and Authorities from Contracting with Businesses Conducting Business in Russia

Executive Order No. 16 provides that “all Affected State Entities are directed to refrain from entering into any new contract or renewing any existing contract with an entity conducting business operations in Russia.” The complete text of Executive Order No. 16 can be found here.

The Executive Order remains in effect while sanctions imposed by the federal government are in effect. Accordingly, vendors who may be excluded from award because of current business operations in Russia are nevertheless encouraged to respond to solicitations to preserve their contracting opportunities in case the sanctions are lifted during a solicitation or even after award in the case of some solicitations.

As defined in Executive Order No. 16, an “entity conducting business operations in Russia” means an institution or company, wherever located, conducting any commercial activity in Russia or transacting business with the Russian Government or with commercial entities headquartered in Russia or with their principal place of business in Russia in the form of contracting, sales, purchasing, investment, or any business partnership.

Is Vendor an entity conducting business operations in Russia, as defined above? Please answer by checking one of the following boxes:

1. No, Vendor does not conduct business operations in Russia within the meaning of

Executive Order No. 16.

2.a. Yes, Vendor conducts business operations in Russia within the meaning of Executive Order No. 16 but has taken steps to wind down business operations in Russia or is in the process of winding down business operations in Russia. (Please provide a detailed description of the wind down process and a schedule for completion.)

2.b. Yes, Vendor conducts business operations in Russia within the meaning of Executive

Order No. 16 but only to the extent necessary to provide vital health and safety services within Russia or to comply with federal law, regulations, executive orders, or directives.

(Please provide a detailed description of the services being provided or the relevant laws, regulations, etc.)

3. Yes, Vendor conducts business operations in Russia within the meaning of Executive

Order No. 16.

The undersigned certifies under penalties of perjury that they are knowledgeable about the Vendor’s business and operations and that the answer provided herein is true to the best of their knowledge and belief.

Vendor Name:

(legal entity) _________________________________________________________________ By:

(signature) ________________________________________________________________________

Name: ______________________________________________________________________

Title: _______________________________________________________________________

Date: _______________________________________________________________________