Disaster Recover Administrative Services

The City of Warwick, Rhode Island, located in Kent County, is soliciting proposals for Disaster Recovery Administrative Services through Bid2026-317, seeking a qualified disaster recovery consultant to provide comprehensive administrative and grant management services following a major disaster. The procurement is structured as a Request for Proposals (RFP) with sealed bids due by 11:00 AM on October 1, 2025, at 65 Centerville Road. The contract will span three years, from December 14, 2025, through December 13, 2028, with an option for a one-year extension. Required services encompass FEMA Public Assistance process management, damage assessment, documentation, financial tracking, project worksheet preparation, hazard mitigation services, and support for Community Development Block Grant Disaster Recovery (CDBG-DR) programs. Proposers must submit detailed pricing for nine specific position types, including Project Executive, Project Manager, and Senior Damage Assessment Estimator, with hourly rates for each contract year. The evaluation will use a 100-point weighted selection criteria, allocating points across firm scope and capacity (20 points), firm qualifications (20 points), staff qualifications (20 points), project understanding (20 points), knowledge of state and local resources (10 points), and cost proposal (10 points).

The RFP does not explicitly outline specific set-aside designations or restrictions on respondent types. While disadvantaged enterprise information is not specified in the provided documentation, potential vendors should be prepared to demonstrate comprehensive disaster recovery expertise and robust administrative capabilities. The proposal requires detailed qualifications for each proposed staff position, indicating a preference for highly experienced consultants with specific disaster recovery credentials. Though a precise budget range is not disclosed, the requirement for hourly rates across nine position types suggests a potentially significant contract value commensurate with the comprehensive nature of the services. Prospective bidders should carefully review the full RFP document to understand the complete scope of requirements, demonstrate strong capabilities in grant management, and prepare a comprehensive proposal that addresses all evaluation criteria with particular emphasis on demonstrating knowledge of state and local disaster recovery resources and processes.