Disaster Debris Monitoring Services

Telfair County is seeking a qualified vendor for Disaster Debris Monitoring Services through a Request for Proposals (RFP) that covers Telfair County and its jurisdictions, excluding the City of McRae-Helena. The primary objective is to secure a contractor capable of providing comprehensive disaster debris monitoring and management services, with specific staffing requirements including a minimum of 20 trained monitoring personnel available by November 18, 2024, and 30 trained personnel by November 25, 2024. The proposal is due on November 12, 2024, by 10:00 AM EST, with contract award scheduled for the same day during the Telfair County Board of Commissioners meeting. Evaluation criteria will focus on the proposer's hourly rates for labor positions, with non-labor costs to be billed at cost without markup. Key deliverables include daily briefings, monitoring of recovery contractor operations, implementation of an electronic ticketing system, and comprehensive review and validation of debris removal contractor invoices. The initial contract term is one year, with potential extensions for four additional one-year periods.

The RFP does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The contractor must provide comprehensive insurance coverage and maintain detailed records for at least three years following project completion. While no incumbent vendor is mentioned, the successful proposer will be expected to have significant experience in disaster debris monitoring, with a demonstrated ability to rapidly mobilize a trained workforce. Though a specific budget range is not disclosed, the contract appears designed to provide flexible pricing based on hourly rates and actual deployed resources. Potential respondents should be prepared to demonstrate extensive experience in disaster response, robust personnel training protocols, and the capability to quickly scale operations to meet the county's emergency management needs. The procurement approach suggests the county is seeking a comprehensive, adaptable solution for potential disaster recovery scenarios.