Direct Source Capture Vehicle Exhaust Removal System

The City of Westerville is soliciting proposals for the procurement of three complete NFPA 1500 compliant direct source capture vehicle exhaust removal systems for its three fire station facilities. These systems are designed to capture and remove hazardous vehicle exhaust emissions directly from emergency response vehicle tailpipes, safely discharging them to the exterior of each building. The project is funded by Federal Emergency Management Agency (FEMA) and the United States Department of Homeland Security (DHS) funds, requiring compliance with federal procurement standards. The systems must be compatible with the Westerville Fire Division's current fleet, including fire engines, ladder trucks, ambulances, command vehicles, and utility vehicles. Evaluation criteria will include responsiveness (10 points), experience (20 points), capability (50 points), and cost (20 points). A non-mandatory pre-proposal conference is scheduled for October 1, 2025, with site visits to the apparatus bays at all three fire stations. Proposals are due by October 16, 2025, at 5:00 PM EDT, with a potential contract award anticipated around November 18, 2025.

The contract requires contractors to be eligible for capital projects utilizing federal monies, with all contractors and subcontractors required to follow applicable federal procurement standards and contracting provisions. Bidders must submit a Bid Guaranty, with options including a Bid Guaranty and Contract Bond for the full amount of the offer or a bid bond equal to 10% of the offer. The successful offeror will need to provide a Performance Bond and Payment Bond for 100% of the contract price. The project will be subject to Davis-Bacon Act wage requirements, with prevailing wage determinations provided for Delaware and Franklin Counties in Ohio. Contractors must comply with various federal requirements, including equal employment opportunity provisions, debarment restrictions, domestic preferences, and worker protections. While a specific budget range is not explicitly stated, the comprehensive requirements and federal funding suggest a significant investment in modernizing the fire stations' vehicle exhaust management systems. The City reserves the right to select the proposal that best meets its needs, emphasizing a value-based selection process beyond mere cost considerations.