Direct Care Staffing Services MLT & MT Travel Staffing

The West Virginia Department of Health and Human Resources (DoHS) is seeking a master agreement for direct care staffing services, specifically for temporary Medical Laboratory Technician (MLT) and Medical Technician (MT) travel staffing at Welch Community Hospital in Mingo County. The solicitation, identified as ARFQ 0512 WEH2500000013, requests pricing for an estimated 3,500 hours of MLT services and 2,080 hours of MT services. Key procurement requirements include vendors having been in business for at least three years providing similar temporary services, ability to respond within 48 hours of initial contact, and providing potential candidates within 72 hours. The contract will be awarded progressively to multiple vendors, ranked from lowest to highest bidder, with the lowest-cost vendor being contacted first when staffing is needed. Technical questions were due by February 10, 2025, at 10:30 am, and final bid responses are due by February 24, 2025, at 1:30 pm. Evaluation will be based on the lowest grand total bid, with vendors required to meet mandatory specifications and complete several required forms, including a Federal Funds Addendum and HIPAA Business Associate Agreement.

The procurement includes vendor preference considerations for West Virginia-based businesses, with specific advantages for resident vendors, businesses employing West Virginia residents, veteran-owned businesses, and small, women-, and minority-owned businesses. Preference percentages range from 2.5% to 5% depending on the vendor's classification. Vendors must maintain Commercial General Liability and Automobile Liability Insurance, each at $1,000,000 per occurrence, and obtain MLT and MT licenses in West Virginia upon request. The contract is partially funded by federal funds, requiring compliance with federal procurement regulations, including provisions for minority and women-owned business participation, domestic procurement preferences, and specific compliance standards. While no specific contract value is explicitly stated, the estimated hours suggest a significant staffing commitment. The initial contract term is one year, with potential renewal periods totaling up to 36 months. Vendors must also adhere to comprehensive HIPAA requirements and provide detailed protections for patient health information.