Diplomas and Covers

The Columbia County School District (CCSD) in Evans, Georgia is soliciting sealed competitive proposals for printing services through Invitation for Proposal (IFP) HC-09-26-23A. The procurement encompasses diploma covers, diploma inserts, protective cover sheets, diploma envelopes, and pressure-sensitive seals for five high schools serving an estimated 2,006 graduating seniors during the 2023-2024 school year, with approximately 150 students per school requiring honor seals. Bidders must respond to all items across all bid categories for award consideration and submit samples representing the products and quality of their proposals along with a minimum of three business references for projects of similar size and scope. The successful contractor must meet individually with each of the five high schools no later than 180 calendar days prior to graduation, receive advance production information at least 90 calendar days before graduation, obtain final production information no later than 45 calendar days prior to graduation, and deliver all diplomas and materials to each high school within ten working days prior to graduation. Pricing must be firm fixed-price, F.O.B. destination to any CCSD high school location, with all costs including paper stock, plates, dies, proofs, printing, packaging, and delivery included in unit prices. Award evaluation is based on scoring methodology: pricing (40 percent), success of previous work with CCBOE (20 percent), adherence to RFP requirements (15 percent), and quality of proposal and samples (25 percent). The bid submission deadline is September 26, 2023, at 2:00 p.m., with the last day for questions being September 14, 2023, and contract award expected by the end of October 2023.

The solicitation documentation does not identify any set-aside designations, restrictions on organization types, disadvantaged enterprise programs, or incumbent vendors. The contract will be structured as a one-year fixed-price term contract for the 2023-2024 school year with renewal options for up to four additional years (through June 2028) at the same or equivalent unit prices upon written consent of both parties. Optional products and services being solicited include printed envelopes with diplomas, printed student names on covers, mini diplomas, and additional pressure-sensitive honor seals. The CCSD does not assume responsibility to purchase the total estimated quantities listed, and actual quantities may vary. No specific budget range or award value is disclosed in the solicitation documents, and no information regarding existing infrastructure, technology integration requirements, or specific funding sources is provided.