Diplomas

Pinellas County School District is seeking suppliers through Invitation to Bid #25-BM-066 to provide and deliver high school diplomas for its educational institutions. The procurement requires vendors to produce 6" x 8" diplomas printed on ivory parchment paper, featuring the State of Florida gold seal and including specific official signatures and details such as student name, graduation date, and place. Diplomas must be delivered no later than two weeks prior to January semester end dates and one month before June graduations, with exact quantities determined by individual schools. The contract period spans from November 1, 2025, to October 31, 2030, with potential renewal options. Bid samples are due on September 9, 2025, at 3:00 PM EST, and must be submitted to the Purchasing Department in Largo, Florida. Evaluation criteria will focus on diploma quality, conformity to specifications, sample quality, and the bidder's qualifications and delivery capabilities. Vendors must complete various forms including purchasing card acceptance, employment verification, product information, and warranties.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the procurement documents. The estimated contract value is approximately $60,000, excluding potential renewal periods. The bid includes provisions for price adjustments tied to the Consumer Price Index and allows for multiagency participation, enabling other governmental entities to potentially utilize the contract. Bidders are required to provide e-verification of employment eligibility and complete comprehensive documentation demonstrating their business practices and capabilities. The district reserves the right to extend the contract for additional periods and will require vendors to provide a comprehensive pricing proposal that includes delivered cost per diploma, incorporating shipping and handling expenses. In the event of a bid dispute, protesters must follow a specific procedure, including posting a bond between $500 and $5,000 equal to 1% of the total estimated contract value.