Diploma Processing

Pikes Peak Community College (PPCC) issued Invitation for Bid (IFB) 1827 on April 9, 2018, seeking qualified vendors to provide comprehensive diploma processing and validation services for the Registrar's Office, Student Services Department at the Centennial Campus in Colorado Springs, Colorado. The procurement requires bidders to furnish all necessary labor, materials, equipment, and supplies to maintain a secure website for diploma orders, deliver customer service, print and mail personalized diplomas, and provide Certified Electronic Diplomas. Qualified vendors must demonstrate a minimum of ten years' experience mailing diplomas and at least two years of experience providing Certified Electronic Diplomas. The bid responses were due by April 24, 2018, at 10:00 a.m. Mountain Time, with no late, faxed, or emailed submissions accepted. The contract term is one year with options to renew for four additional one-year periods, and all pricing must be submitted on an FOB Destination basis to the Centennial Campus with all shipping, handling, and delivery charges included and no additional fees permitted. Evaluation criteria include the quality of provided samples of paper stock, mailing envelopes, and shipping labels, as well as references from a minimum of five similar contracts completed within the past three years with current contact information and implementation details.

A Service-Disabled Veteran-Owned Small Business (SDVOSB) preference of 5% will be applied to qualifying bidders meeting this designation. Vendors must be registered on the Colorado Operations Resource Engine (CORE) system to be considered responsive at the time of award and are required to submit completed W-9 and PERA Retiree Questionnaire forms with their bids. Payment for completed and accepted work will be made within 45 days, and PPCC reserves the right to award each item to separate vendors or to consolidate the award to a single vendor. The solicitation will be structured as a cooperative purchasing agreement available to other state institutions of higher education, expanding the potential use of the contract beyond PPCC. No budget range or award value was specified in the solicitation documents.