Dining Room Supplies

The City of Raleigh, located in Wake County, North Carolina, has issued an Invitation to Bid (ITB) for Dining Room Supplies, soliciting sealed bids for a comprehensive range of dining equipment and accessories. The procurement covers 40 line items including glassware, plateware, utensils, and serving equipment, with specific manufacturer and model requirements for standardization. Bids are due by 2:00 PM EDT on December 4, 2024, with the procurement division seeking to award the contract in December 2024. The initial contract term is one year, with potential for up to three additional one-year renewal options. Evaluation will focus on identifying the lowest responsive and responsible bidder(s) that meet all specified requirements, with no substitutions permitted on any bid items. Delivery will be to a commercial location with loading dock and forklift capabilities, and bidders must submit pricing using the provided Bid Pricing Form. Bidders must acknowledge the addendum by signing and returning it with their bid response.

The City encourages participation from certified minority and women-owned businesses and has established specific compliance requirements for bidders, including adherence to the Iran Divestment Act and E-Verify requirements. There is no incumbent vendor identified for this contract, and previous pricing information has been purged according to the City's Record Retention Schedule. The City is exempt from federal excise tax but not state or local sales taxes, with payment terms set at Net 30 days. Pricing must remain firm for the initial one-year term, and any price increases for contract renewals must be fully documented and submitted 60 days prior to contract expiration. While specific budget ranges are not explicitly stated, the comprehensive nature of the solicitation suggests a potentially significant procurement value covering multiple dining supply categories. Bidders must be prepared to provide detailed unit and extended pricing, with the understanding that the City reserves the right to adjust quantities and potentially add items during the contract term.