Digital Surveillance Systems

The School Board of Clay County, Florida is requesting sealed bids on digital surveillance systems under ITB 26-F-254, with bids due July 15, 2026 at 2:00 p.m. The award will go to the three lowest responsive and responsible bidders based on total combined price for standard hourly labor rates, with the lowest bidder designated primary vendor. Vendor prequalification is required, with packets due 4–6 weeks before the School Board meeting on June 25, 2026.

Vendors must be authorized resellers of minimum four manufacturers: Axis, Avigilon, Pelco, and Speco. All equipment must be fully compatible and functional with Avigilon Control Center software and hardware. The scope covers cameras (PTX, PTZ, Avigilon functionality, minimum dual stream, open standards); Digital Video Recorders; Network Video Recorders; 19-inch and 32-inch LCD monitors; lenses; cable, coax, and connectors; twisted-pair transmitters/receivers; housing, domes, and mounts; surge protection; power supplies; uninterruptible power supplies; software; and all labor, tools, equipment, transportation, and materials required for furnishing, delivery, installation, and repair. Systems are for fixed structural assets only, on an as-needed basis across all Clay County school facilities.

Vendor qualifications include a current District Prequalification Certificate, minimum three years' experience in security camera equipment installation and maintenance, possession of Low Voltage Contractor and/or State Certified Electrical Contractor licenses, and technical capability to perform required testing and maintenance. Service delivery requires installation or repair within 24 hours of notification, on-site manufacturer technical training for maintenance and IT technicians, and end-user training for administrative staff. All materials must be new, current production models, with minimum one-year warranty or manufacturer warranty, whichever is greater. Insurance requirements include Comprehensive General Liability ($1 million per occurrence), Workers' Compensation per Florida law, and Automobile Insurance ($1 million combined single limit).

The contract runs September 4, 2026 through September 3, 2027, with the School Board reserving renewal rights for three additional one-year periods upon mutual written agreement. Funding may include Federal, State, or Local support, requiring compliance with EDGAR, Davis-Bacon Act, Contract Work Hours and Safety Standards Act, Clean Air Act, and related Federal requirements.