Digital Scan Vote Tabulators

This is an Invitation for Bids (IFB) issued by the Town of Chelmsford, Massachusetts Office of the Town Clerk for the procurement of eleven (11) new digital scan vote tabulators. The Town is seeking to replace its existing optical scan voting machines with new electronic vote tabulator precinct packages, including all necessary equipment, software, and related items. The successful bidder will be responsible for supplying and delivering the new equipment, providing onsite training, and offering technical support and warranty coverage. Bids are due by September 5, 2017 at 9:00 AM and will be publicly opened on the same date. The contract will be awarded to the responsive and responsible bidder offering the lowest total price, which must cover all necessary equipment, materials, labor, delivery, setup, testing, training, and other related costs. The Town will provide a trade-in credit for ten (10) existing AccuVote ES2000 optical scan voting machines. After the initial two-year warranty period, the vendor will be allowed to charge an annual maintenance fee and software license fee, which must remain fixed for the first five years. The vendor must maintain a service center within 60 road miles of Chelmsford Town Hall and have adequate staffing to provide timely technical support on election days.

This procurement is open to all qualified vendors, and there are no set-aside designations or restrictions on the types of organizations that can respond. The current incumbent vendor is unknown, and the Town does not specify a budget range for this procurement. However, the Town has indicated that it will award the contract to the responsive and responsible bidder offering the lowest total price.