Digital Fire Extinguisher Training System

The County of Orange, Sheriff-Coroner is conducting a competitive invitation for bids (IFB #060-3029301-CF) for a Digital Fire Extinguisher Training System through a fully electronic solicitation process. The procurement covers two brand-new BullsEye Digital Fire Extinguisher Training Systems or equivalent units, along with associated equipment including two 2 kg/5 lb. Dry Chemical Digital Laser Extinguishers, two transport cases for digital fire training panels, and two industrial-grade extinguisher carrying cases. Each system must provide training on three fire classes (A, B, C) with ten difficulty levels, and all equipment must be new, with no used, refurbished, or overhauled items accepted. Delivery is required by May 31, 2026, to the County's Emergency Management Division at 2644 Santiago Canyon Road, Silverado, California, during normal business hours (7:00 AM to 4:00 PM, Monday through Friday), with the contract term set for one calendar year from execution with no renewal options. The bid solicitation was posted on March 11, 2026, with a submission deadline of April 14, 2026, at 4:00 PM; questions must be submitted by March 19, 2026, at 12:00 PM. The County will award to the lowest responsive, responsible bidder, and all bids remain valid for 365 days following the closing date. Pricing must be submitted separately for each line item, including shipping, handling, and applicable sales tax (7.75%), with firm prices required for the entire contract term and no price increases permitted.

This procurement includes a five percent (5%) preference deduction available to certified Orange County Local Small Business (OCLSB) or Disabled Veteran Business Enterprise (DVBE) bidders, with a maximum allowable preference deduction of $100,000, though specific set-asides for disadvantaged enterprises are not mandated. No incumbent vendors or current contractors are identified in the solicitation materials. The project is funded through a Homeland Security Grant, requiring payment processing and grantor submittal prior to a June 2026 deadline to ensure compliance with grant requirements. Prior to contract award, bidders must provide current W-9 forms, certificates of insurance with additional insured endorsements naming the County with minimum coverage limits of $1,000,000 per occurrence and $2,000,000 aggregate for commercial general liability, valid DUNS numbers, and valid Unique Entity Identifiers (UEI). The contractor must also comply with federal grant requirements including Clean Air Act standards, Energy Policy and Conservation Act provisions, Copeland Anti-Kickback Act compliance, and Equal Employment Opportunity requirements, and must provide both a Labor and Material Payment Bond and a Faithful Performance Bond with penal sums calculated as a percentage of the total contract price. The specific budget or award value is not disclosed in the solicitation materials, with pricing to be determined at the time of award based on responsive bids received.