Diesel Fuel Supply and Delivery

The City of Urbana, Illinois is requesting bids for supply and delivery of USL #2 dyed diesel fuel to the Landscape Recycling Center at 901 North Smith Road, with bids due October 29, 2026 at 2:00 p.m. via the city's e-Procurement Portal. No pre-submittal meeting is required, and questions are due October 22, 2026 at 4:00 p.m.

The scope covers delivered USL #2 dyed diesel fuel on a per-gallon basis, with winterized fuel supplied between November and April as needed. The Landscape Recycling Center requires an estimated 10,000 to 12,000 gallons annually, though the city makes no guarantee regarding quantities. The vendor must deliver fuel generally once weekly and respond to additional delivery requests within 24 hours. The vendor is responsible for replacing fuel pump filters, typically twice per year, paid separately and excluded from the bid price.

The contract term is two years from award through October 30, 2028, with no renewal options. Pricing shall be submitted as the vendor's markup per gallon above rack price; payment is calculated on actual rack price plus the vendor's marked-up rate for fuel delivered.

The vendor must maintain comprehensive insurance: Commercial General Liability ($1 million per occurrence / $2 million general aggregate), Workers' Compensation, Automobile Liability ($1 million combined single limit), Umbrella/Excess Liability ($5 million), and Pollution Liability ($1 million per occurrence / $2 million aggregate). Award will be made to the lowest, responsible bidder with a fully responsive submittal. The city is tax-exempt and will provide its exemption number upon contract execution. The successful respondent must execute the contract within fifteen days of receiving the Notice of Award. The vendor must comply with all applicable federal, state, and local laws, including prevailing wage requirements, Equal Employment Opportunity provisions, and the Illinois Human Rights Act.