Diesel Fuel and Unleaded Gasoline

The Kenton County Airport Board (KCAB) is soliciting proposals through Invitation to Bid #26-019-ITB for the supply and delivery of bulk diesel fuel and unleaded gasoline to support operations at Cincinnati/Northern Kentucky International Airport (CVG) in Boone County, Kentucky, with the contract opportunity listed under Hart County jurisdiction. The procurement encompasses four fuel product categories: Ultra-Low Sulfur Clear Diesel #2 (75,000 gallons estimated annually), Ultra-Low Sulfur Dyed Diesel #2 for off-road use (50,000 gallons estimated annually), and 87-octane Unleaded Gasoline for fleet and bus operations (approximately 400,000 gallons annually). Fuel deliveries must be made to three distinct airport locations—Airfield Maintenance Facility (95 Field Maintenance Drive, Erlanger, KY), Bus Maintenance Facility (2485 Spence Drive, Hebron, KY), and North ARFF (3361 Logan Road, Hebron, KY)—with a maximum 24-hour lead time from order receipt, available Monday through Friday between 7:00 a.m. and 4:30 p.m. Eastern Time on an F.O.B. Destination basis. Minimum qualifications require bidders to demonstrate five consecutive years of experience servicing large-scale commercial, municipal, or aviation fleets; maintain a valid Kentucky Wholesale Distributor's License with active Kentucky Secretary of State registration; provide HAZMAT certification and NFPA 407 certification for all drivers; and ensure all delivery personnel pass a 10-year fingerprint-based Criminal History Records Check and Security Threat Assessment. Pricing must follow a floating index model using the Daily OPIS Cincinnati, OH Rack Average on the delivery date plus a fixed contractor-provided differential per gallon that remains constant throughout the contract term and includes all freight, delivery fees, overhead, and profit. Fuels must meet or exceed ASTM D975 standards for diesel and ASTM D4814 for gasoline, along with Kentucky Department of Agriculture quality requirements. Key deadlines include questions due by 11:59 p.m. on April 9, 2026, answers posted by 4:00 p.m. on April 16, 2026, and proposals due by 2:00 p.m. on April 23, 2026, with an anticipated contract implementation date of June 25, 2026.

The contract incorporates federal and state requirements including Title VI Civil Rights compliance and Disadvantaged Business Enterprise (DBE) program requirements per 49 CFR Part 26, though no specific set-asides are designated for DBE or other socioeconomic categories. Bidders must provide three current commercial or government references, a certificate of insurance demonstrating comprehensive coverage (professional liability of $1,000,000, commercial general liability of $2,000,000 to $10,000,000 depending on work location, automobile liability of $2,000,000 to $10,000,000, workers' compensation, and employer's liability insurance with KCAB named as additional insured), IRS Form 637 registration, proof of resident or non-resident status, and documentation of any exceptions to ITB terms, with failure to complete all required questionnaire items resulting in potential disqualification. No specific incumbent vendor or current contractor information is provided in the solicitation documents. The contract term is two years effective June 25, 2026, through June 24, 2028, with KCAB retaining sole discretion to renew for three additional one-year periods; pricing is firm and fixed for the initial two-year period with annual adjustments capped at 3 percent of the current annual contract price based on the Consumer Price Index for the Cincinnati/Northern Kentucky metropolitan area. Payment will be made on a net 30 basis upon submission of invoices and supporting documentation with each shipment, calculated based on the contractor's bid rates in Exhibit A; no specific budget range or award value is stated in the procurement documents. KCAB reserves the right to waive informalities, reject any or all bids, make multiple awards if beneficial, and negotiate with qualified responsible bidders.