JIMMY_AYLOR_NOTES_-_3.24.26.pdf

PDF 426 KB Posted Mar 25, 2026

Attached to: Diesel Fuel and Unleaded Gasoline
Solicitation number: 26-019-ITB -Commodities
Issued by: Hart County, Kentucky

About this file

Written by GovTribe AI · Apr 8, 2026

This file consists of internal email correspondence between Josh Black (Contract Administrator & Buyer) and Jim Aylor (procurement staff) at Cincinnati/Northern Kentucky International Airport (CVG Airport), also known as the Kenton County Airport Board (KCAB), regarding the development of a fuel bid solicitation. The solicitation seeks proposals for the supply and delivery of bulk diesel fuel and unleaded gasoline in four product categories: Diesel #2 Off Road Dyed (50,000 gallons estimated annually), Diesel #2 On Road (75,000 gallons estimated annually), Unleaded Gasoline for Fleet (400,000 gallons estimated annually), and Unleaded Gasoline for Bus operations (estimated volume not specified in correspondence). Delivery services must be available Monday through Friday between 7:00 a.m. and 4:30 p.m. ET to three distinct locations: Airfield Maintenance Facility (95 Field Maintenance Drive, Erlanger, KY 41018), Bus Maintenance Facility (2485 Spence Drive, Hebron, KY 41048), and North ARFF (3361 Logan Road, Hebron, KY 41048, requiring security escort from Guard Shack). Proposals are due by Thursday, April 23, 2026 at 2:00 p.m., with questions due by 11:59 p.m. on Thursday, April 9, 2026, and answers to be posted no later than Thursday, April 16, 2026 at 4:00 p.m.

The correspondence indicates that the bid document was largely transferred from a previous fuel solicitation with updated information. Josh Black worked on developing the Vendor Questionnaire and pricing proposal sections, while Jim Aylor reviewed and provided corrections, particularly regarding delivery locations and fuel consumption estimates based on gallons ordered from 2019 to the present (totaling approximately 2.766 million gallons across all fuel types). The airport utilizes the OpenGov e-procurement system for all solicitations and responses, and prospective vendors must register at https://procurement.opengov.com/portal/cvgairport with questions directed to procurement@cvgairport.com.

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Other files

File	Type	Posted
Diesel_Fuel_and_Unleaded_Gasoline_(Addendum_#2_Revision).pdf	PDF	Apr 8, 2026
Diesel_Fuel_and_Unleaded_Gasoline.pdf	PDF	Apr 2, 2026
Example_Contract_-_Diesel_Fuel_&_Unleaded_Gasoline_(26-019-ITB).pdf	PDF	Mar 25, 2026
JIMMY_AYLOR_NOTES_-_3.25.26.pdf	PDF	Mar 25, 2026

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From: Josh Black To: Jim Aylor Subject: RE: Fuel bid Date: Tuesday, March 24, 2026 3:51:00 PM Attachments: image001.png image002.png image003.png

Nope.

THANKS!

Josh Black jblack@cvgairport.com 859-750-2364

New E-Procurement System!

CVG Airport uses OpenGov for all solicitations and responses.

I think you got it. I don’t see anything else. It appears most of it transferred from the old one and we updated what needed updated unless you have something else you want me to look at specifically?

Jim Aylor waylor@cvgairport.com 859-468-8862

From: Josh Black <jblack@cvgairport.com> Sent: Tuesday, March 24, 2026 3:27 PM To: Jim Aylor <waylor@cvgairport.com>

Yes, when you can.

Right now, I’m working on the VENDOR QUESTIONNAIRE. Let me know if you think I missed anything.

859-750-2364

New E-Procurement System!

CVG Airport uses OpenGov for all solicitations and responses.

That looks better. I don’t have any other notes. Do you want me to look at it again?

Sent: Tuesday, March 24, 2026 2:26 PM

Hi Jimmy, Is this better? And do you have any more notes?

mailto:jblack@cvgairport.com mailto:waylor@cvgairport.com https://cvgairport.com/ mailto:jblack@cvgairport.com https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprocurement.opengov.com%2Fportal%2Fcvgairport&data=05%7C02%7Ccmason%40cvgairport.com%7C53babde10ae34b10ecbc08dd1ab88074%7Ce88b51b645364ffaa129350653cdad28%7C0%7C0%7C638696101943428859%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=UnXWYDMKMKjw730T8awpGpPt1bvGp%2B2L3JuWspZbI60%3D&reserved=0 mailto:%20procurement@cvgairport.com https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcvgairport.com%2F&data=05%7C02%7Cjblack%40cvgairport.com%7C901e0b580cd54ceddff908de89de8189%7Ce88b51b645364ffaa129350653cdad28%7C0%7C0%7C639099786095262619%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=76TNgCNroMgmhugpJ%2B%2FPxJmTJ3h6DSRH8X5ocYwp9HQ%3D&reserved=0 mailto:waylor@cvgairport.com mailto:jblack@cvgairport.com mailto:waylor@cvgairport.com https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcvgairport.com%2F&data=05%7C02%7Cjblack%40cvgairport.com%7C901e0b580cd54ceddff908de89de8189%7Ce88b51b645364ffaa129350653cdad28%7C0%7C0%7C639099786095290019%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=COao64O837dntXdfiVMew1vCikGliJ%2FhCEhE5ghXUbA%3D&reserved=0 mailto:jblack@cvgairport.com https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprocurement.opengov.com%2Fportal%2Fcvgairport&data=05%7C02%7Cjblack%40cvgairport.com%7C901e0b580cd54ceddff908de89de8189%7Ce88b51b645364ffaa129350653cdad28%7C0%7C0%7C639099786095310815%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=erjqH7%2BMNgBgqxe4adQCa2fv%2F7t90l6DvKk4tYMZQvs%3D&reserved=0 mailto:%20procurement@cvgairport.com mailto:waylor@cvgairport.com mailto:jblack@cvgairport.com https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcvgairport.com%2F&data=05%7C02%7Cjblack%40cvgairport.com%7C901e0b580cd54ceddff908de89de8189%7Ce88b51b645364ffaa129350653cdad28%7C0%7C0%7C639099786095331578%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=gohEA7zLE1iVcVpTu%2FF%2BJocqBygnjGozh6ufcJH5MWM%3D&reserved=0 mailto:waylor@cvgairport.com

Thanks, 859-750-2364

New E-Procurement System!

CVG Airport uses OpenGov for all solicitations and responses.

Yea, I think that would be a more accurate estimate.

Sent: Tuesday, March 24, 2026 8:42 AM

Jimmy, For the line items tab, I used the one that we used last time.

However, I re-ran the numbers, and here are the total number of gallons ordered from 2019 until this week:

PART # DESCRIPTION GALLONS

FUEL.10002 FUEL, DIESEL, #2 OFF ROAD DYED 239,222

FUEL.10003 FUEL, DIESEL, #2 ON ROAD 379,463

FUEL.10004 FUEL, GASOLINE, UNLEADED (FLEET) 1,253,416

FUEL.10009 FUEL, GASOLINE, UNLEADED (BUS) 894,815

How did you want me to have the line items tab? Round up per year?

PART # DESCRIPTION EST GAL/YR

FUEL.10002 FUEL, DIESEL, #2 OFF ROAD DYED 50,000

FUEL.10003 FUEL, DIESEL, #2 ON ROAD 75,000

FUEL.10004 FUEL, GASOLINE, UNLEADED 400,000

859-750-2364

New E-Procurement System!

CVG Airport uses OpenGov for all solicitations and responses.

Register for free at https://procurement.opengov.com/portal/cvgairport For questions, email us at procurement@cvgairport.com From: Jim Aylor <waylor@cvgairport.com> Sent: Monday, March 23, 2026 1:57 PM https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcvgairport.com%2F&data=05%7C02%7Cjblack%40cvgairport.com%7C901e0b580cd54ceddff908de89de8189%7Ce88b51b645364ffaa129350653cdad28%7C0%7C0%7C639099786095352593%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=jSRZB24m1ch%2FlvCZaiGz1jqN2MtEr743wsRRwC3HzlY%3D&reserved=0 mailto:jblack@cvgairport.com https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprocurement.opengov.com%2Fportal%2Fcvgairport&data=05%7C02%7Cjblack%40cvgairport.com%7C901e0b580cd54ceddff908de89de8189%7Ce88b51b645364ffaa129350653cdad28%7C0%7C0%7C639099786095373679%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=75Qqa4%2B8vTGI1viMi5LEG35GtlR2b4uXgGw8N4YL0c4%3D&reserved=0 mailto:%20procurement@cvgairport.com mailto:waylor@cvgairport.com mailto:jblack@cvgairport.com https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcvgairport.com%2F&data=05%7C02%7Cjblack%40cvgairport.com%7C901e0b580cd54ceddff908de89de8189%7Ce88b51b645364ffaa129350653cdad28%7C0%7C0%7C639099786095394504%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=ziuERE2eGrW7wn5yaXOi3dXklAsCfhgfY78PQU0g4vI%3D&reserved=0 mailto:waylor@cvgairport.com mailto:jblack@cvgairport.com mailto:waylor@cvgairport.com https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcvgairport.com%2F&data=05%7C02%7Cjblack%40cvgairport.com%7C901e0b580cd54ceddff908de89de8189%7Ce88b51b645364ffaa129350653cdad28%7C0%7C0%7C639099786095416348%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=2YW38e1vbM36XVMqBccFvP5S9gHw5mVN760LReAtTLw%3D&reserved=0 mailto:jblack@cvgairport.com https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprocurement.opengov.com%2Fportal%2Fcvgairport&data=05%7C02%7Cjblack%40cvgairport.com%7C901e0b580cd54ceddff908de89de8189%7Ce88b51b645364ffaa129350653cdad28%7C0%7C0%7C639099786095441167%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=%2BWI55Ad3UC0bZuNBlUzdZI1BJ3TQC1Bm3jHixArgH44%3D&reserved=0 mailto:%20procurement@cvgairport.com

Change Central Warehouse to Airfield Maintenance Facility: 95 Field Maintenance Drive, Erlanger, KY 41018 (we don’t have fuel delivered to Central Warehouse).

Sent: Monday, March 23, 2026 1:51 PM

How’s this for the first part:

2.7.2. Delivery Requirements

Supply and Delivery Services for Bulk Diesel Fuel & Gasoline must be available to deliver Monday through Friday, between the hours of 7:00 a.m. and 4:30 p.m. ET.

Deliveries are required at the following three (3) distinct locations:

1. Central Warehouse: 300 Maintenance Court, Hebron, Kentucky 41048

2. Bus Maintenance Facility: 2485 Spence Drive, Hebron, KY 41048

3. North ARFF: 3361 Logan Road, Hebron, KY 41048 (Note: Access to North ARFF requires a security escort originating from the Guard Shack)

859-750-2364

New E-Procurement System!

CVG Airport uses OpenGov for all solicitations and responses.

Josh, I see a couple things:

2.7.2. Delivery Requirements – you have the address as 300 Maintenance Court? That is Facilities Maintenance address. We have (3) delivery addresses (Field Maintenance, Bus Garage, and the Guard Shack where we escort them to the N.ARFF tank).

3.1. Pricing Proposal – I was just curious where you came up with the fuel pricing schedule? I was trying to find what we sent you at the beginning of this and I don’t recall it looking like that? Are you just trying to get some averages?

I think that is all I see at this time unless I overlooked something. I can look at it again once you make the changes.

From: Jim Aylor Sent: Monday, March 23, 2026 11:43 AM

I will take a look at it after lunch.

Sent: Monday, March 23, 2026 8:22 AM To: Jim Aylor <waylor@cvgairport.com> Subject: Fuel bid mailto:jblack@cvgairport.com https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcvgairport.com%2F&data=05%7C02%7Cjblack%40cvgairport.com%7C901e0b580cd54ceddff908de89de8189%7Ce88b51b645364ffaa129350653cdad28%7C0%7C0%7C639099786095464217%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=UExv6bwYVjjVR3KdWm8gzDOPLp2H0KAJk0B6DCHBt8o%3D&reserved=0 mailto:waylor@cvgairport.com mailto:jblack@cvgairport.com mailto:waylor@cvgairport.com https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcvgairport.com%2F&data=05%7C02%7Cjblack%40cvgairport.com%7C901e0b580cd54ceddff908de89de8189%7Ce88b51b645364ffaa129350653cdad28%7C0%7C0%7C639099786095486953%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=MtLDYMh54vugFVhkX0c9ENavLbb1zZe3hw270muuoM8%3D&reserved=0 mailto:jblack@cvgairport.com https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprocurement.opengov.com%2Fportal%2Fcvgairport&data=05%7C02%7Cjblack%40cvgairport.com%7C901e0b580cd54ceddff908de89de8189%7Ce88b51b645364ffaa129350653cdad28%7C0%7C0%7C639099786095508906%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=xW4zWQj1yWDGFpbJ%2Bq0yinjKCrKE8p0ADW9BnbPr2wg%3D&reserved=0 mailto:%20procurement@cvgairport.com mailto:waylor@cvgairport.com mailto:jblack@cvgairport.com https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcvgairport.com%2F&data=05%7C02%7Cjblack%40cvgairport.com%7C901e0b580cd54ceddff908de89de8189%7Ce88b51b645364ffaa129350653cdad28%7C0%7C0%7C639099786095530858%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=ntI5C2ZlB34W4YhUkwjvEr9Q%2FrMRwMBD9WD1MC3JqPc%3D&reserved=0 mailto:waylor@cvgairport.com mailto:jblack@cvgairport.com https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcvgairport.com%2F&data=05%7C02%7Cjblack%40cvgairport.com%7C901e0b580cd54ceddff908de89de8189%7Ce88b51b645364ffaa129350653cdad28%7C0%7C0%7C639099786095856308%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=cIjf%2Bd1G6cS0EJjkx0f0BAjlt4VSDKkfzTD%2FqXi%2FFe8%3D&reserved=0 mailto:waylor@cvgairport.com

I invited you as a viewer on the Fuel bid.

If you could look at it and double check it, I would appreciate it.

Contract Administrator & Buyer Cincinnati/Northern Kentucky International Airport jblack@cvgairport.com O: 859-767-1596 M: 859-750-2364

New E-Procurement System!

CVG Airport uses OpenGov for all solicitations and responses.

Register for free at https://procurement.opengov.com/portal/cvgairport For questions, email us at procurement@cvgairport.com https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcvgairport.com%2F&data=05%7C02%7Cjblack%40cvgairport.com%7C901e0b580cd54ceddff908de89de8189%7Ce88b51b645364ffaa129350653cdad28%7C0%7C0%7C639099786095881327%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=GDdr9tBSBFqFapmcm9Bbu07MaECTKgSYjTrOavqms9Q%3D&reserved=0 mailto:jblack@cvgairport.com https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprocurement.opengov.com%2Fportal%2Fcvgairport&data=05%7C02%7Cjblack%40cvgairport.com%7C901e0b580cd54ceddff908de89de8189%7Ce88b51b645364ffaa129350653cdad28%7C0%7C0%7C639099786095904843%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=t9qJZ%2F5b65JbZf5vv0dGf3xfx5YymrcNmkc0Fq4Y7Os%3D&reserved=0 mailto:%20procurement@cvgairport.com

File details come from the government source that posted it. Updated Apr 8, 2026.