Diesel engines and transmissions on-site repair services

Palm Beach County, Florida issued a Request for Quotation (RFQ) for diesel engine and transmission on-site repair services to support the Palm Beach County Fire Rescue fleet. The procurement seeks qualified vendors to provide repair services for Detroit/Mercedes diesel engines and Allison automatic transmissions, along with original equipment manufacturer (OEM) parts, on a term contract basis. Services will be performed primarily at the Fire Rescue Fleet Maintenance shop located at 2601 Vista Parkway, West Palm Beach, Florida, though repairs may be required at other county locations as needed. The county requires 24/7 service availability with response times of 24 hours for standard labor rate work and four hours for overtime or holiday work. Pricing submissions must be provided on a time and material basis with three weighted components: hourly standard labor rate (70 percent), Detroit OEM parts pricing (10 percent), Allison transmission OEM parts pricing (10 percent), and Mercedes OEM parts pricing (10 percent). Qualified vendors must be authorized Detroit/Mercedes and Allison distributors and service centers with appropriate manufacturer certifications and specialty training. The quotation deadline was 4:00 p.m. on June 8, 2017, and the award will be made to the lowest responsive and responsible bidder on a total factored rate basis. All work must comply with manufacturer specifications and utilize only authorized OEM replacement parts, with required insurance coverage including Commercial General Liability of $500,000, Business Auto Liability of $500,000, and Workers' Compensation coverage.

Palm Beach County provided preference consideration to small business enterprises certified by the county and applied local preference ordinances in evaluating responsive bids. The successful vendor must demonstrate evidence of non-discrimination policy compliance, pass criminal history records checks for employees accessing critical facilities, and maintain a drug-free workplace program. The RFQ did not identify any incumbent vendors or existing contractors. The anticipated contract value is $65,000 for the initial 12-month term, with options to renew for four additional 12-month periods upon mutual written agreement between the county and the selected vendor. This contract represents a significant opportunity for qualified diesel engine and transmission service providers to establish a long-term relationship with Palm Beach County Fire Rescue.