Diagnostics, Software and Cables

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Department of Transportation - Department of Highways, issued Request for Bids (RFB) 758 2400000647 to establish a Master Agreement for diagnostics, software, and cables required by the Kentucky Transportation Cabinet's Division of Equipment. The procurement encompasses nine line items including Detroit Diesel DDDL Professional yearly subscriptions (12 units), NEXIQ USB Link 2 vehicle interface utility cables and modules (3 units), Cummins Insight Professional renewable yearly subscriptions (12 units), IDS VCM-3 interface device hardware (12 units), NAVISTAR engine diagnostic renewal licenses (12 units), Diamond Logic Builder renewal licenses (12 units), CAT ET renewal licenses (12 units), CAT ET vehicle interface utility cables and modules (3 units), and Allison DOC Fleet yearly subscriptions (12 units). The contract will be established for an initial one-year period from the date of award with options to renew for three additional one-year periods by mutual agreement. All quotations must be submitted as F.O.B. Destination Freight Prepaid and Allowed, excluding Federal Excise Tax and Kentucky Sales or Use Tax, with delivery required to the KYTC Division of Equipment Receiving Shop in Frankfort, Kentucky. The award methodology allocates 90 points to price and 10 points to delivery time, with the lowest bidder receiving maximum points in each category. Written questions were due by May 8, 2024 at 10:00 AM ET, and bids closed on May 15, 2024 at 1:30 PM ET through the Kentucky eProcurement system. Pricing must remain firm for the initial twelve-month contract period, with price increases permitted only after twelve months and subject to written justification based on industry-wide price changes; price decreases must be reflected immediately.

Reciprocal preference applies to Kentucky resident bidders against nonresident bidders from states offering similar preferences, and qualified bidders including Kentucky Correctional Industries receive preferences equal to 20 percent of maximum points, while other qualified bidders receive 15 percent. Vendors must obtain Kentucky Tax Registration (Form 10A100) if applicable, register with the Kentucky Secretary of State if a foreign entity, submit the required Annual Affidavit and Other Affidavits document containing attestations regarding campaign finance law compliance and resident or qualified bidder status, and maintain Commercial General Liability Insurance of $1,000,000 per occurrence and $2,000,000 aggregate. All bids must include all nine line items or be deemed non-responsive, and proposed pricing must remain valid for a minimum of sixty calendar days after the bid due date. The solicitation does not provide information regarding specific pricing, set-asides beyond resident and qualified bidder preferences, funding amounts, or incumbent contractors. The Office of Procurement Services reserves the right to extend the Master Agreement to other state agencies with vendor consent and may request updated affidavits at any time during the contract period.