Diagnostic Software & Cables

The Commonwealth of Kentucky Finance and Administration Cabinet, Office of Procurement Services, issued Request for Bid (RFB) 758 1900000365 on behalf of the Kentucky Transportation Cabinet (KYTC) Division of Equipment for the procurement of diagnostic software and cables. The solicitation sought annual subscriptions, licenses, and vehicle interface cables across eleven line items, including Detroit Diesel DDDL (12 units), NEXIQ USB Link 2 (12 units), Cummins Insight (12 units), Ford IDS (12 units), IDS VCM 2 (12 units for one-year renewal and 6 units for two-year renewal), Navistar Engine Diagnostic (12 units), Diamond Logic Builder (12 units), CAT ET (12 units for licenses and 2 units for vehicle interface cables), and Allison DOC Fleet (12 units), with all quantities representing estimated annual requirements. The procurement process included three addenda, with vendor questions due by December 19, 2018, at 3:30 p.m. ET, and the final bid closing date of January 14, 2019, at 1:30 p.m. ET, with bids required to be submitted in hard copy format to the Finance Office of Procurement Services at the Capitol Annex in Frankfort, Kentucky. The contract structure established a Master Agreement with an initial one-year term from the award date, offering three additional one-year renewal periods subject to written approval by all parties. Award determination used a best value basis allocating 90 points to price and 10 points to delivery performance, with delivery specified in working days and late delivery penalties of one percent per day deducted from invoices. All pricing was required to be submitted on an F.O.B. Destination Freight Prepaid and Allowed basis, exclusive of federal excise and state sales taxes, and bidders were required to submit signed original bids under sealed cover with all required affidavits and certifications.

Kentucky resident bidders received reciprocal preference as defined in KRS 45A.490-494, and qualified bidders including Kentucky Correctional Industries and nonprofit entities serving individuals with disabilities received preference equal to 15-20 percent of maximum points. All bidders were required to complete the Annual Required Affidavit for Bidders, Offerors and Contractors, affirming compliance with Kentucky statutes regarding campaign finance laws, sales and use tax registration, state tax obligations, and boycott prohibitions outlined in Executive Order 2018-905, with the affidavit requiring notarization and remaining effective for a maximum of one year. Bidders claiming resident bidder status had to demonstrate authorization to transact business in Kentucky and provide evidence of Kentucky corporate income tax filings, unemployment insurance fund payments, and workers' compensation policy maintenance for the year preceding contract advertisement. The solicitation documents do not identify an incumbent vendor or specify the total contract value or budget range; however, the Commonwealth reserved the right to cancel the RFB if responses exceeded available funding and to extend the Master Agreement to other state agencies with vendor consent. Shipping was directed to the KYTC Division of Equipment's Receiving Shop at 1239 Wilkinson Boulevard in Frankfort, with billing to KYTC Division of Equipment at 1234 Wilkinson Boulevard, and all items were classified under Commodity Code 07550 for Oil Analysis and Diagnostic Equipment.