Diagnostic Software & Cables

The Commonwealth of Kentucky Finance and Administration Cabinet issued Request for Bid (RFB) 758 1900000311 on behalf of the Kentucky Transportation Cabinet (KYTC) Division of Equipment to procure diagnostic software licenses and vehicle interface cables. The procurement seeks annual subscriptions and renewals across eleven line items, including Detroit Diesel DDDL yearly subscriptions (12 units), NEXIQ USB Link 2 vehicle interface cables (12 units), Cummins Insight renewable subscriptions (12 units), Ford IDS software licenses (12 units), IDS VCM 2 renewals (12 units), Navistar Engine Diagnostic renewals (12 units), IDS VCM 2-year renewals (6 units), Diamond Logic Builder renewals (12 units), CAT ET renewals (12 units), CAT ET vehicle interface cables (2 units), and Allison DOC Fleet subscriptions (12 units), with all quantities representing annual estimates. Sealed bids were due November 26, 2018, at 1:30 p.m. ET to the Office of Procurement Services in Frankfort, Kentucky, with written questions required by November 16, 2018, at 4:30 p.m. ET. The contract award will be determined using a best value ranking approach with Price weighted at 90 points and Delivery weighted at 10 points, with the lowest bidder receiving maximum price points and others scored proportionally. All equipment must be new and current year model in first-class condition, with pricing quoted F.O.B. Destination Freight Prepaid and Allowed, excluding federal excise tax and Kentucky sales or use tax. The initial contract period is one year from award with optional renewals for three additional one-year periods, subject to written approval by all parties, and price increases are prohibited during the first 12 months.

Kentucky resident bidders receive reciprocal preference equal to any preference given by nonresident bidders' home states, and qualified bidders including Kentucky Correctional Industries receive additional preference points. No specific incumbent vendors or current contractors are identified in the solicitation documents. Bidders must submit all required documentation including a signed solicitation face, completed bid information, Revenue Form 10A100, Secretary of State registration for foreign entities, required affidavits certifying compliance with Kentucky campaign finance laws and tax obligations, and Equal Employment Opportunity forms if applicable; failure to provide any required documentation will result in bid rejection. All commodities are classified under commodity code 07550 for oil analysis and diagnostic equipment. The solicitation contains no published budget range or award value; pricing will be determined through the competitive sealed bid process. Vendors must demonstrate compliance with Kentucky statutory requirements including sales and use tax registration, state tax payment obligations, and campaign finance law restrictions, with the Commonwealth reserving the right to request updated affidavits and supporting documentation at any time.