Diagnostic Software & Cables

The Commonwealth of Kentucky Finance and Administration Cabinet issued Request for Bid (RFB) 758 1900000026 on behalf of the Kentucky Department of Highways to establish a Master Agreement for Diagnostic Software & Cables with the Kentucky Transportation Cabinet (KYTC) Division of Equipment. The procurement encompasses 11 line items consisting of diagnostic software licenses and vehicle interface cables for equipment manufactured by Detroit Diesel, NEXIQ, Cummins, Ford, IDS VCM, Navistar, Diamond Logic, Caterpillar, and Allison, with quantities ranging from 2 to 12 units per item, primarily representing annual subscription renewals and licenses. The solicitation was released on July 11, 2018, with vendors' written questions due by July 18, 2018 at 3:00 PM EST and sealed bids due on July 26, 2018 at 1:30 PM EST at the Finance Office of Procurement Services in Frankfort, Kentucky. Award will be determined using a best value ranking approach with pricing weighted at 90 points and delivery time weighted at 10 points for a total of 100 points, with the contract awarded by line item to vendors offering the best value. All prices must be quoted as F.O.B. Destination with freight prepaid and allowed, exclusive of federal excise taxes and Kentucky sales or use tax. Initial contract pricing shall remain firm for the first twelve months following award, with any subsequent price increases requiring written justification based on industry-wide changes and subject to Commonwealth approval. The resulting contract will have an initial term of one year from the date of award with an option to extend for three additional one-year periods by mutual written agreement.

Kentucky resident bidders and qualified bidders designated under Kentucky law are eligible for preference points, including Kentucky Correctional Industries and nonprofit organizations serving individuals with severe disabilities. Vendors must submit various required documents with their bids, including the signed face of the solicitation, completed bid information, Kentucky Tax Registration Application Form 10A100, required annual affidavits, and EEO forms if applicable, with failure to sign the solicitation document rendering the bid invalid. The Commonwealth reserves the right to deem vendors ineligible for further participation if they fail to comply with solicitation provisions. Shipping and billing are directed to KYTC Division of Equipment at 1234 Wilkinson Boulevard, Frankfort, Kentucky 40622. No specific budget range or contract award value is provided in the solicitation documents, as bidders are required to submit unit pricing for each of the 11 line items without predetermined cost information. Online bidding is prohibited, and all bids must be submitted in sealed cover format.