DHS-SP-Kiley Prepare Frozen Meals-FY27

The Illinois Department of Human Services (DHS) is seeking a qualified vendor to provide prepared frozen meals to the Ann Kiley Center for fiscal year 2027. This procurement requires the selected vendor to supply prepared frozen meal services that meet the nutritional and operational needs of the designated state facility. Interested vendors must complete and submit all mandatory certifications and compliance documentation as outlined in the Standard Illinois Certifications document (Version 26.2), which includes requirements for registered business status in Illinois, Illinois Department of Revenue tax clearance, and demonstrated compliance with applicable state and federal laws. The proposal package must address vendor qualifications, meal preparation capabilities, quality assurance procedures, and pricing. The procurement opportunity was posted on February 20, 2026, with a proposal submission deadline of February 26, 2026. Vendors should note that all bids must include comprehensive insurance documentation and acknowledgment of the State of Illinois Standard Terms and Conditions (V.23.2) to be considered for award.

The contract terms establish mandatory insurance requirements for all awarded vendors, including General Commercial Liability coverage of $1,000,000 per occurrence and $2,000,000 annual aggregate, Auto Liability coverage of $1,000,000 per occurrence, and Worker's Compensation Insurance as required by law. Contracts valued at $1,000 or more require payment of a $15 Minority Contractor Initiative fee, which will be deducted from the first payment issued. Payment processing will follow the State Prompt Payment Act, with invoices due by July 31 for services rendered through June 30 of each year. The contract is contingent upon appropriation of funds by the Illinois General Assembly and may be terminated for convenience with 30 days' notice or immediately for cause. Prevailing wage requirements may apply depending on the service classification. Vendors must comply with all applicable federal, state, and local laws, including background check requirements and equal opportunity regulations, and the State retains exclusive ownership of all work product and intellectual property.