DHS-PUB-0779 english saddle stitch

The Michigan Department of Technology, Management & Budget Printing Services is soliciting bids for the production of English Saddle Stitch Books (DHS-PUB-0779), a printing project open to prequalified vendors serving Grand Traverse County and multiple Lansing City jurisdictions. The procurement requires the production of 6,500 finished books sized 8.5" x 11" with bleeds, offered under two distinct options: Option #1 specifies 4/4 color printing on 80# gloss cover and 80# gloss text with a 4-page cover and 92-page text block, while Option #2 requires 1/1 black and white printing on 65# colored index cover and 60# offset white text with multiple color options available for the cover. Deliverables include shrink-wrapped units in packages of 10 distributed to three shipping locations (1,500 units to Lansing, 100 units to Lansing, and 4,900 units to the vendor), with hard copy proofs required before production commences and electronic PDF proofs submitted for approval. Vendors must submit detailed cost estimates with their bids and comply with standardized carton packing, labeling with commodity codes, and specific bindery specifications outlined in the bid request. Award decisions will be based on best price and value to the state, with the lowest bid not automatically guaranteed selection if quality concerns or inability to meet requirements exist. The solicitation was posted on January 16, 2024, with a bid due date of January 22, 2024, and all bids must be submitted online with freight costs included on an F.O.B. Destination, prepaid basis to the dock at 7461 Crowner Drive, Lansing, Michigan 48913.

Only vendors prequalified with the State of Michigan's Print & Mail Management (PMM) program and registered with the state prior to bid submission are eligible to respond; pre-qualification requires approximately one week. Vendors must adhere to comprehensive Terms & Conditions requirements, including compliance with specific pallet and packaging standards (single-face hardwood pallets with three 2" x 4" runners, 3/4" minimum deck board thickness, maximum dimensions of 48" x 48" x 5'6", not exceeding 4,000 gross pounds) and standardized carton labeling with commodity numbers, descriptions, purchase order numbers, and package counts. All deliveries require signed packing slips submitted to Andrew Hale via fax or email, and vendors must provide advance shipment notifications with expected arrival times. The contract prohibits underruns with zero tolerance while overruns are at the vendor's expense, and all materials, electronic copies, source software files, revisions, fonts, and images become the property of the State of Michigan and must be returned upon request. Vendors must accept Electronic Funds Transfer (EFT) payments and submit invoices both via email to DTMB-PrintingServices@michigan.gov and through the VSS system. No specific budget range or award value is disclosed in the available documentation, and no set-aside designations for disadvantaged enterprises or other restricted categories are identified in the solicitation materials.