DHS IFB TDF Sally Port Asphalt Repair

The Illinois Department of Human Services is seeking bids for asphalt removal and replacement services at the Treatment and Detention Facility Sally Port entrance in Rushville, Illinois under a Small Business Set-Aside program, with bids due September 15, 2026. Eligibility is restricted to vendors certified in the Illinois Small Business Set-Aside Program at the time bids are due.

The scope covers removal and replacement of approximately 3,400 square feet of asphalt roadway leading to and surrounding the Sally Port entrance at 17019 County Farm Road. The replacement asphalt must meet specifications: 1.5-inch bituminous surface course, 2.5-inch bituminous binder course, and 8-inch aggregate base type A. The vendor is responsible for all labor, equipment, materials, traffic control, debris removal, and landscape restoration. All work must be performed Monday through Friday, 7:00 a.m. to 3:30 p.m., unless otherwise approved, and coordinated with facility operations.

The contract term commences upon final execution and extends through June 30, 2027. A maximum contract amount will be determined by the State prior to execution. The procurement is subject to the Illinois Prevailing Wage Act, requiring all contractors and subcontractors to pay prevailing wage rates for Shelby County. Vendors must employ at least 90 percent Illinois laborers during periods of excessive unemployment, with exceptions requiring agency-approved certification.

Vendor insurance requirements include general commercial liability of $1,000,000 per occurrence with a $2,000,000 annual aggregate, auto liability of $1,000,000 per occurrence, and workers' compensation as required by law. If the bid exceeds $150,000, a performance bond equal to the bid amount is required post-award. Subcontractors with annual contract values exceeding $100,000 require prior written approval and must complete Illinois Standard Certifications.

All bids must remain firm for 90 days from opening and be submitted electronically through BidBuy. Bidders must submit an IPG Active Registered Vendor Disclosure, an Offer to the State of Illinois, a completed Contract form (RMO150), and applicable Business Enterprise or Veterans Small Business utilization plans. Questions are due by 5 p.m. on September 7, 2026. The State will award to the lowest priced responsive and responsible bidder. A $15 administrative fee will be deducted from the first check to any awarded vendor with a contract of $1,000 or more.