DHS IFB messenger mail delivery services chicago

The Illinois Department of Human Services is soliciting bids for messenger and mail delivery services in the Chicago area under IFB B-53021, with bids due July 10, 2026. A 9% Business Enterprise Program (BEP) goal applies, requiring bidders to either be BEP-certified themselves, identify certified BEP subcontractors to meet the goal, or submit a waiver request with documented good faith efforts; failure to submit a utilization plan renders the bid non-responsive.

The scope encompasses comprehensive messenger and delivery services to support IDHS operations throughout Chicago, including mail and package distribution with specified service level expectations and performance metrics. Bidders must demonstrate operational capacity, insurance coverage, vehicle maintenance standards, and compliance with state and local regulations.

The estimated contract value is $962.24. The contract term includes an initial period with potential renewal options at IDHS's discretion. Funding derives from IDHS operating budget allocated to administrative services and mail operations; federal funds may partially or fully fund the contract, with the percentage and dollar amount disclosed upon award.

IDHS will award the contract to the lowest priced responsive and responsible bidder. Evaluation criteria include cost competitiveness, demonstrated experience in similar delivery operations, financial stability, and capacity to meet service level agreements. Pricing shall be submitted as fixed or unit-based fee structure according to service categories and delivery requirements.

All bids must be submitted electronically through BidBuy and include Vendor Disclosure or IPG Active Registered Vendor Disclosure, an Offer to the State of Illinois, a Contract, and a BEP Utilization Plan. A Pre-Submission Conference may be held with attendance possibly mandatory; failure to attend could result in bid disqualification. Questions are due in writing by 5 p.m. July 6, 2026, with responses posted as amendments. No bid bond or performance bond is required. Vendors awarded contracts of $1,000 or more must pay a $15 administrative fee to support the Minority Contractor Opportunity Initiative, deducted from the first payment.