DHS IFB Ludeman Ovenable Trays and Lidding

The Illinois Department of Human Services (DHS) is issuing an Invitation for Bid (IFB B-51618) to procure Oliver Brand Name Ovenable Trays and Lidding for the Elisabeth Ludeman Center located at 114 N. Orchard Drive, Park Forest, Illinois 60466, in Cook County. The solicitation seeks eight distinct line items totaling approximately 665 cases, including 330 cases of 32 oz. paperboard dual-ovenable trays (Oliver #75808), 120 cases of film lidding (Oliver #62052), 24 cases of clear cold plastic trays (Oliver #61622), 75 cases of 16 oz. biodegradable paperboard trays (Oliver #60722), 40 units of film lidding (Oliver #62049), 20 cases of 19 oz. single compartment trays (Oliver #62017T), 36 cases of additional film lidding (Oliver #62049), and 20 cases of film for plastic trays (Oliver #62062). Vendors must be certified distributors with Oliver Packaging & Equipment at the time of bid opening, and all delivery costs must be included in the pricing. The contract will commence on July 1, 2026, and conclude on June 30, 2027, with a maximum total contract term not to exceed ten years. Electronic bid submissions through the BidBuy platform are required, with bids remaining firm for 90 days from opening. The bidder questions deadline is 5 p.m. on March 30, 2026, and all bids are due by April 6, 2026. Award will be made to the lowest priced responsive and responsible bidder meeting all specified criteria. Required submissions include Vendor Disclosure or IPG Active Registered Vendor Disclosure, Offer to the State of Illinois form, and Business Enterprise Program/Veterans Small Business Program Utilization Plans as applicable.

There are no set-asides designated for minority-owned, women-owned, disabled-owned, or veteran-owned small businesses; however, bidders may claim applicable preferences under the Illinois Procurement Code, including Illinois Business Preference and Domestic Product Preference, subject to agency verification. Vendors must maintain general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, auto liability insurance of $1,000,000, and workers' compensation insurance as required by law. The solicitation does not require bid bonds or performance bonds. A $15 administrative fee will be deducted from the first check issued to any bidder awarded a contract valued at $1,000 or more to cover expenses related to the Minority Contractor Opportunity Initiative. The contract may be partially or totally funded with Federal funds, with the percentage and dollar amount to be disclosed upon notice of award. The specific contract value is not stated in the solicitation documents; however, the estimated pricing and maximum amount will be determined and entered by the State prior to execution. Funding is provided through General Revenue (0001000000), and the contract is subject to the Illinois Prompt Payment Act, the Illinois Procurement Code, and compliance with prevailing wage requirements if applicable.