DHS IFB ISVI - School Bus Leases LHF-REBID

The Illinois Department of Human Services (IDHS) is seeking vendors to lease two school buses for the Illinois School for the Visually Impaired (ISVI) located in Jacksonville, Illinois. The procurement specifically requires one 71-passenger bus and one 66-passenger bus with a wheelchair lift, to be used for transporting students during home visits and school-related events. The initial contract term will run from July 1, 2025, through June 30, 2026, with potential for two additional one-year renewals through June 30, 2028. Buses must meet detailed specifications including air conditioning, GPS, camera systems, and wheelchair accommodations, with an annual mileage allowance of 25,000 miles per bus. Buses are required to be delivered by July 1, 2025, and the vendor must provide comprehensive warranty coverage, including replacement buses within 24 hours of a breakdown. The bid is due by April 22, 2025, and will be evaluated based on responsiveness, responsibility, and lowest overall total price. Bidders must submit electronic bids through the BidBuy system and maintain bid pricing firm for 90 days from the opening date.

The solicitation does not explicitly indicate specific small business set-aside provisions, though the Vendor Disclosure documents suggest potential opportunities for veteran-owned and disadvantaged businesses. Vendors must complete comprehensive disclosure forms, including the Illinois Procurement Gateway Active Registered Vendor Disclosure, and provide proof of state vendor registration. Insurance requirements include $1,000,000 per occurrence for general commercial and auto liability. While a specific budget range is not detailed, the contract will be funded through locally held funds and will cover the lease of two school buses with associated transportation services. Potential bidders must demonstrate compliance with state procurement regulations, provide detailed business information, and certify adherence to various state and federal legal standards. The contract includes standard state provisions for audit rights, confidentiality, and performance monitoring, with potential termination clauses for unsatisfactory performance or lack of appropriated funds.