DHS BEPB Cashless Card System SP w/SS

The Illinois Department of Human Services, Business Enterprise Program for the Blind is soliciting a sole-source small purchase for Microtronic cashless card equipment for vending machines currently installed within Illinois Department of Corrections facilities, with proposals due June 25, 2026.

The sole-source procurement condition is the primary eligibility filter — the BEP seeks equipment from a single manufacturer to replace or integrate with existing vending-machine infrastructure in DOC facilities. No contract value, term length, or estimated equipment quantity is disclosed in the posting.

Standard State of Illinois terms apply: $1,000,000 general commercial liability per occurrence and $2,000,000 annual aggregate; $1,000,000 auto liability per occurrence; workers' compensation as required by law. The State retains the right to terminate for convenience with thirty days' notice. All work products and deliverables become exclusive property of the State. Payment is governed by the State Prompt Payment Act, with invoicing deadlines of July 31 for services rendered through June 30. Record retention is three years (five years if federal funds are used). Vendors are subject to background checks and must comply with equal opportunity requirements and the Illinois Freedom of Information Act. Disputes are filed with the Illinois Court of Claims; the State does not waive sovereign immunity.

The compressed timeline — posting June 18 and due date June 25 — signals an urgent small-purchase procurement, consistent with the sole-source designation.