DHR Wilcox Co - FY27 Lawn Service

Wilcox County Department of Human Resources (Alabama) is requesting quotes for landscaping services under Round 1 of a Request for Quote, with quotes due October 27, 2026 and a mandatory site visit on October 23, 2026 from 8:30 a.m. to 3:30 p.m. at 231 Depot Street, Camden, Alabama 36726. Attendance at the site visit and signature on an attendance sheet are required for quote acceptance.

The scope comprises grass cutting service not to exceed 20 cuts per fiscal year (with 15 cuts expected during growing season, potentially requiring 2–3 cuts per month) and shrub and hedge trimming limited to two times annually (spring and fall). Each grass cutting service must include weed eating in shrub bed areas, trimming around fences and buildings, edging grass lines, removing grass and weeds from sidewalk and parking lot perimeters, blowing clippings and leaves from all surfaces, fine mulching leaves on the lawn, and debris removal. Service may be performed weekdays Monday through Friday or weekends, with coordination between the vendor and the DHR County office point of contact.

The contract period runs October 1, 2026 through September 30, 2027, with price quotes valid through December 31, 2026. Pricing must be submitted on a firm and fixed unit-price basis per cut for grass service and per trim job for shrub trimming, with all prices remaining firm through September 2027. Payment terms are net 30 days, paid in arrears following service completion. The incumbent contractor is eligible to bid and must attend the mandatory site visit. Under Alabama's standard terms and conditions for Quick Quotes, the resulting contract may be renewed annually by written agreement, up to a total contract cost of $25,000 or a maximum term of five years. Price escalation requests during performance may be considered if material, labor, or other costs increase significantly, provided justification and supporting documentation are submitted; proposed increases cannot exceed those reflected in industry-specific price indices or the Consumer Price Index and are capped at 5 percent of annual contract cost.

Suppliers must be registered in Alabama Buys and comply with federal immigration law and E-Verify requirements. Contact: Lindsay Hollinger at (334) 682-1215 or Patricia Sessions at (334) 682-1227.