Wilcox_Co_DHR_Lawn_Service_Specifications_FY2027__no_WR_.docx
DOCX document 17 KB Posted
- Attached to
- DHR Wilcox Co - FY27 Lawn Service
- Solicitation number
- SRC0000037233
- Issued by
- Wilcox County, Alabama
About this file
This document is a lawn service specification issued by Wilcox County Department of Human Resources (DHR) in Alabama for Fiscal Year 2027. The scope of work includes two primary service lines: grass cutting service not to exceed 20 cuts per fiscal year (with 15 cuts expected during the growing season in spring and summer, potentially requiring 2-3 cuts per month) and shrub/hedge trimming limited to two times annually (one trim per season in spring and fall). Each grass cutting service must include weed eating in shrub bed areas, trimming around fences and buildings, edging grass lines, removing grass and weeds from sidewalks and parking lot perimeters, blowing clippings and leaves from all surfaces, fine mulching leaves on the lawn, and debris removal. The service is to be performed weekdays Monday through Friday or weekends, with coordination required between the vendor and the DHR County office point of contact. A mandatory site visit is required on Friday, October 23, 2026, from 8:30 AM to 3:30 PM at 231 Depot Street, Camden, Alabama 36726, and vendors must sign an attendance sheet to have their quote accepted. The purchase order period runs from October 1, 2026, through September 30, 2027, with price quotes valid through December 31, 2026.
Pricing shall be submitted on a firm and fixed unit price basis per cut for grass cutting service and per trim job for shrub trimming, with all prices remaining firm from the date of the valid quote through September 2027. Payment terms are net 30 days, paid in arrears following service completion, with invoices submitted only after work is finished. The incumbent contractor is eligible to bid and must also attend the mandatory site visit. Contact information for the DHR County office includes Lindsay Hollinger at (334) 682-1215, Patricia Sessions at (334) 682-1227, and the main line at (334) 682-1200.
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| File | Type | Posted |
|---|---|---|
| DOPQQBPV4.08.26.pdf |
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Text version
Wilcox Co DHR Lawn Service Specifications FY2027 (no WR) Site Visit – Required: Quote shall not be accepted from vendors that do not attend site visit & sign the sign-in sheet after tour of facility/property. This includes the current supplier. DHR County office shall turn in completed sign-in sheet to DHR Finance6Purchasing Office.
MANDATORY SITE VISIT: FRIDAY, OCTOBER 23, 2026 8:30AM-3:30PM
Vendor shall perform all Lawn Service requirements per this specification:
Service to be performed weekdays, M-F, or weekends Quote response shall be valid through 12/31/2026 Price Quotes are for Fiscal Year 2027. Prices are firm and fixed from date of valid quote through Sept 2027 PO period: October 01, 2026 – September 30, 2027 Address:
Wilcox Co DHR 231 Depot Street Camden, Alabama 36726 POC: Lindsay Hollinger (334) 682-1215 Patricia Sessions (334) 682-1227 Main line (334) 682-1200 Work scope:
Basic Lawn service includes the following:
Line 1: Grass Cutting Service
· Lawn Cutting not to exceed 20 cuts per each fiscal year, October 2026– September 2027. Coordinate grass cutting schedule, and grass cut height with DHR County office POC.
· Grass cutting: (15 cuts in growing season)
· During Spring and Summer season’ cuttings 2-3 times per month may be required.
Following tasks shall be performed with each grass cutting.
· Weed Eating shrub bed areas down to ground, and clean cut around shrubs, not to damage shrubs. Remove all cuttings.
· Trim & spray around and below all fences, porches, and buildings.
· Edge grass line along the sidewalks, walkways, curbs, and parking lot.
· Remove grass/weeds out of sidewalks, walkways, curbing. Maintain clean appearance.
· Remove grass/weeds out of pavement/concrete growing inside the perimeter area of parking lot. Inside perimeter area of parking lot includes curbing/pavement/concrete/asphalt in the perimeter area of parking lot only.
· Blow grass clippings and or leaves from all sidewalks, parking lot, walkways, porches, under trees, and fence lines.
· Fine Mulch leaves & distribute on lawn. Fine mulching is required to minimize from packing of leaves in layers. Leaves not mulched shall be removed off property.
· Remove trash, debris from under trees and from property to ensure clean area.
· Unit price is cost per cut. Unit price per cutting must include service requirements listed above for lawn cutting.
· This Spec does not include replacing pine straw, nor spraying of the beds.
Line 2: Shrub/Hedge Trimmings: (For offices that have shrubs a price must be entered on this line)
· Shrub trimmings limited to two (2) times per year.
· Cuttings from shrubs must be removed from property with each trim service to ensure clear area.
· Service to be performed in Spring and Fall (1trim per season).
· Coordinate shape and length of trim with DHR Co office POC.
· Unit price is cost per each trim job. Unit price must include service requirements for trimming.
· PO period: October 01, 2026 – September 30, 2027
INVOICING: Payment terms shall be net 30 (thirty), paid in arrears after completion of service. No invoice will be submitted or dated prior to service completion.
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