DHR Tallapoosa Co HVAC PM FY26

The State of Alabama Department of Human Resources (DHR) is soliciting quotations for HVAC preventative maintenance and repair services across multiple county office locations, with Tuscaloosa County as the specific jurisdiction in this Round 1 request. This is a service procurement covering quarterly preventative maintenance inspections of all HVAC equipment, including boilers, chillers, air handlers, exhaust fans, and related systems at designated DHR facilities. The awarded vendor must employ Alabama state-licensed HVAC contractors holding current refrigeration licenses certified by the Alabama Board of Heating, Air Conditioning, and Refrigeration Contractors, with all technicians maintaining current EPA universal refrigeration certification under section 608, current Master gasfitter certification, and documented training in commercial HVAC systems. Deliverables include quarterly inspections performed in sequential order during county office business hours (Monday–Friday, 8:30 a.m. to 4:00 p.m.), comprehensive documentation through photographs and signed inspection reports utilizing DHR-provided forms, provision of MERV rating 10 replacement air filters, and engagement of certified water treatment testing companies for the eleven DHR county offices with water-based HVAC systems. The unit price bid must be all-inclusive, covering labor, travel, mileage, materials, and supplies for quarterly PM services per location, with repairs identified during inspections requiring prior written quotes and DHR approval before commencement. A mandatory site visit is required for Monday, May 6, 2026, between 8:00 a.m. and 4:00 p.m. at the Tuscaloosa County office location, with quotes due by May 11, 2026. Failure to complete the mandatory site visit and obtain required signatures will result in bid rejection.

The solicitation documents do not specify set-aside designations, disadvantaged enterprise preferences, or restrictions limiting responding organizations to particular business classifications. No incumbent vendors or current contractors are identified in the available procurement materials. The contract will require integration with existing HVAC infrastructure across multiple county locations, with equipment ranging from central station systems and split system heat pumps to gas furnaces and mini-split systems from manufacturers including Carrier, Lennox, Mitsubishi, American Standard, Rheem, Bryant, and Trane. No award values, budget ranges, or contract funding sources are disclosed in the posted solicitation documents. The procurement materials indicate this represents Round 1 of the request for quote process, suggesting potential for subsequent procurement rounds or expanded geographic coverage beyond Tuscaloosa County.