DHR St. Clair Co - FY27 Lawn Service

The Department of Human Resources St. Clair County (Alabama) is requesting quotes for lawn service at its Pell City facility under a Request for Quote with a mandatory site visit on October 26, 2026, and quotes due October 28, 2026.

Attendance at the mandatory site visit on October 26, 2026 from 8:30 a.m. to 3:30 p.m. at 213 Fox Hollow Boulevard, Pell City, AL 35125 is a prerequisite for quote acceptance; vendors must sign the site-visit sign-in sheet. The solicitation is conducted through Alabama Buys, and responses must be submitted electronically through that platform.

The scope includes grass cutting (not to exceed 20 cuts per fiscal year, with 15 cuts during the growing season), shrub and hedge trimming (up to two times per year), and water retention area maintenance (six cuts during April through September). Each grass-cutting service must include weed eating in shrub beds, trimming around fences and buildings, edging along sidewalks and parking lots, pavement cleanup, leaf mulching, and debris removal. Vendors may propose pricing for service lines applicable to their capabilities; shrub-trimming pricing is required only if the facility has shrubs.

The contract period runs October 1, 2026 through September 30, 2027, with pricing valid through December 31, 2026. All prices are firm and fixed through September 2027. Vendors must submit unit-based pricing for lawn service per cutting, shrub trimming per job, and water retention area maintenance per cut or trim. Payment is net 30 days in arrears following service completion. Services may be performed weekdays or weekends, coordinated with facility point of contact Lisa Bean (205-812-2148).

The not-to-exceed total contract cost is $25,000, including the original agreement and any subsequent annual renewals, over a maximum five-year term. Price escalation requests may be considered during performance if cost components significantly increase, subject to caps aligned with industry-specific or Consumer Price Index increases and not exceeding 5 percent of annual contract cost. Suppliers must be registered in Alabama Buys, comply with Alabama sales and use tax certification and E-Verify requirements, accept multiple forms of electronic payment at no additional cost, and meet debarment and suspension certifications.